Workforce operations platform built for scale
Hubstaff turns approved hours into accurate pay, invoices, and labor costs, giving finance and operations one source of truth across every team.
Hubstaff is a great tool for businesses that operate remotely because it gives accountability to employees and streamlined tracking capabilities for the managers.
Why connected workforce operations matter
Workforce operations close the gap between hours worked and what you pay, bill, and budget. As teams grow across locations, one source of truth keeps payroll accurate, labor costs visible, and every team running on the same rules.
- Pay people accurately across teams, currencies, and countries.
- See labor costs and margins for each client and project as hours are recorded.
- Apply the same overtime and time-off rules across teams and countries.
- Give finance and ops leaders reliable data without manual reconciliation.
Manage workforce operations for growing teams
Every capability works from the same record of hours, so payroll, billing, and scheduling stay consistent as you add teams and locations.
Global payments
Attendance tracking
Track attendance against scheduled shifts automatically. Each shift is marked on time, late, missed, or abandoned, and alerts go to team members and managers.
Project cost budgeting
Set cost or hour budgets for each project, track labor costs as work happens, and get email alerts at the spending threshold you choose to avoid overruns.
Invoicing & billing
Generate client invoices from bill rates and tracked hours, send them without building line items by hand, and record full or partial payments as they arrive.
Employee scheduling
Create one-off or recurring shifts with minimum hours in each person’s time zone, and see shifts, time off, and holidays on one calendar to plan coverage.
How workforce operations work in Hubstaff
Give teams a simple way to log hours wherever they work, while finance and operations get approved timesheets, accurate payouts, and invoice-ready records without switching tools.
Capture accurate hours and attendance
Team members track time to projects and clients on desktop, web, or mobile, or automatically on company-owned devices. Those entries also show whether each scheduled shift started on time.
Apply your rules and approve
Each person’s pay rate, overtime policy, and leave policy apply automatically as automated timesheets are built for each pay period. Managers approve timesheets before payroll runs.
Pay teams and bill clients from the same data
Approved hours are paid out through global payments via providers like Wise and PayPal. Those hours also populate client invoices and count against project budgets, so finance works from one set of numbers.
Hubstaff supports a healthier model for us. Clients are buying our time, we estimate a time range, and we manage against the reality of what’s being burned.
Now, creating quotes only takes 30 minutes or less just to take the data from Hubstaff.
Affordable Staff turned to Hubstaff to manage and pay contractors and freelancers, streamlining operations as it grew. It saves $170,000 annually thanks to our platform.
Hubstaff’s guiding principles
Transparency means employees know how Hubstaff tracks time, activity, apps & URLs, and other metrics, and that tracking on personal devices requires permission.
Learn more about workforce operations
Practical guides for paying global teams, billing clients accurately, and keeping labor costs under control as you scale.
Workforce management at scale
See how large teams connect scheduling, payroll, and workforce data to measure and improve the ROI of every hour.