How Hubstaff Works

Hubstaff is an intuitive, versatile time tracking tool with features designed to increase accountability and efficiency. Whether you’re hoping to provide better visibility for BPOs or streamline payments for your VAs, Hubstaff lets you customize settings according to your role, industry, or management style.
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Time tracking
Track time to projects and tasks, and build timesheets automatically.
Productivity
See real-time data and detailed reports for hours worked, activity, budgets, and more.
Payments
Send in-app payments across an array of platforms like Wise, Deel, and PayPal.
workforce performance insights

How to use Hubstaff

Hubstaff app with productivity metrics, GPS job site map, and availability across desktop and web platforms

Versatile time tracking

Track time to tasks and projects on desktop, web, or mobile with an intuitive start-and-stop timer or create custom geofences to automate time tracking for teams on the move. You can see real-time updates on hours, earnings, and locations right from the dashboard.

Hubstaff time tracking with project and team productivity insights, including daily focus and hours worked graph

Powerful productivity data

Increase transparency and improve work-life balance with employee monitoring and productivity tracking features. Customize settings to see real-time productivity updates on keyboard, mouse, app, and URL usage. You can also see utilization rates, spot unusual activity, and balance meeting and focus time with Insights.

Hubstaff dashboard showing tracked payroll, payment integrations, pay periods, project time, and weekly activity widgets

Automated payroll

Seamlessly convert timesheets into payments and send them out directly from the app. Adjust pay rates and payment frequencies, and send payments across various platforms, including Wise, Gusto, Deel, and PayPal, to pay teams around the globe with ease.

Hubstaff Insights dashboard displaying smart highlights, utilization, work time classification, activity, meetings, and focus time data

In-depth workforce analytics data

Balance workloads for increased productivity with workforce analytics data. See activity trends, adjust budgets on the fly, and elevate your data with enterprise-grade Insights to optimize utilization, categorize productive and unproductive apps, reduce meetings, and more.

Enterprise-Grade Solutions

Secure infrastructure built to grow with your team.
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Secure access, complete control

  • Single sign-on

  • Custom roles and permissions

  • Follows best security practices

Hubstaff setting enabling team leads to manage projects, showing assigned members.

Elevate your workflow

  • Advanced reporting

  • Background timer

  • On-premise/self-hosted

Effortless onboarding

  • Concierge setup

  • MSI Installer

  • Account provisioning

jira integration
gitlab integration
zendesk integration
quickbooks integration
paypal integration
breeze integration
asana integration
slack integration

Over 35+ integrations

Hubstaff integrates seamlessly with your existing tech stack, featuring over 35 integrations with popular project management, accounting, CRM, help desk, and communication tools.

View all integrations
trello integration
gusto integration
transferwise integration
clickup integration
freshdesk integration
github integration
insightly integration
zapier integration

Case studies and success stories

  • David Judge / Affordable Staff

    Affordable Staff turned to Hubstaff to manage and pay contractors and freelancers, streamlining operations as it grew. It saves $170,000 annually thanks to our platform.

  • Lauren Klesser / My Biz Niche

    We use Insights to ensure workloads are balanced across the team, preventing burnout. If someone is overworked, we can adjust assignments to maintain productivity without overwhelming them.

  • Justin Mitchell / YAC

    Our smart audits on time per task save Yac 20 hours each month. “It’s been nice to have something that looks clean, simple, and easy-to-use, that just works."

Frequently asked questions

Your questions, answered

Need more help?

Do you still have questions about Hubstaff or how time tracking software works? Drop our support team a line.

Explore the power of multi-faceted time tracking

Manage global teams with ease with time tracking, employee productivity, scheduling, reporting, payments, and more.
Free for 14-days. No credit card required.

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