how Hubstaff tracking works

How Hubstaff tracking features work

Delivering transparency, control, and access to every member of the team

No credit card required.

our guiding principles

Built for transparency
and efficiency

Employee privacy and empowerment are important to us. With every new feature, we work to ensure team members stay in control, understand how time tracking software works and when it's running, and that everyone has access to all of their time entries and data.

Hubstaff monitoring features
principle 1

You’re in control

Hubstaff’s time tracking software works like a traditional time clock system installed on a desktop or mobile device. You decide when to start the timer and can easily stop it whenever you need to do something else. Time tracking happens on your schedule.

The app only captures proof of engagement and work (screenshots, app and URL tracking, and activity rates) when your organization has these features turned on and you’re actively tracking time.

How Hubstaff works

How it works

  1. Choose your app

    Choose your preferred app. Hubstaff is available for Windows, Mac, Linux, Android, and iOS. For web-based tracking, try our Chrome extension.

  2. Grant permissions

    Hubstaff's guiding principles are transparency, access, and control. Depending on the device, you'll likely see a prompt to allow permissions so that you know what your organization tracks.

  3. Clock in and out

    You decide when to start and stop the timer. That means time tracking software features like time tracking, activity rates, and app and URL tracking are only active when you’re working.

transparency in remote teams

Know what’s being tracked

We did not design Hubstaff to run without your knowledge. Our apps are intentionally transparent about what they’re doing. Notifications tell you when screenshots are taken and when you start and stop the timer. So, there’s no question about when and how Hubstaff is working.

What each app tracks

See how the Hubstaff apps differ in what they capture and keep track of while you’re working.

Customizable for each person

You can set preferences in Hubstaff for each individual. While we’re showcasing all functionality here, your organization might choose to turn off or customize certain features.

Desktop permissions

Follow our guiding principles of transparency, access, and control with customizable permissions for every member of your team.

Hubstaff works like a traditional time clock system

Access to all your own information

You always can access your own data and see exactly what management sees. Further, Hubstaff’s default settings allow you to delete your time and the information attached to it whenever you choose. Hubstaff will never sell your data to third parties.

smarter tracking, greater productivity

Benefits for the whole team

Hubstaff lets you access to your own data

Avoid frequent

Many distributed teams have to submit progress reports so that everyone else knows what work was done. Hubstaff takes care of that to streamline workflows.

Screenshots can show work in progress, so you can keep working instead of pausing to hop on a call or share sketches. Managers can check the Hubstaff dashboard instead of interrupting their team’s work.

work smarter with Hubstaff

Know more,
work smarter

With the information Hubstaff provides, employees and managers can make smarter decisions and focus more time on their most critical work. Your dashboard gives you a clear overview of your day and workweek. Go beyond time tracking and billable hours with dozens of integrations, including project management and payroll tools.

automated clock in

Hate having
to punch in?

Then we have good news. You can create geofences around Job sites that tell the Hubstaff mobile app to automatically start and stop the timer when you arrive and leave. You won’t have to fill out time cards at the end of the day or week — it’s already done for you. And you didn’t have to spend a minute thinking about it.

it’s easier to get paid

Get paid

Some workplaces pay their teams through Hubstaff and require approvals for timesheets and billable hours. If that’s how your company operates, you’ll need to submit a timesheet when prompted. Then, payments can be automatically sent to you. Using Hubstaff timesheets to get paid can help avoid any disputes or questions about who worked on what and for how long.

Boost productivity, safeguard employee privacy

We’re strictly interested in productivity — not personal data. Hubstaff offers the option to blur Apps, URLs, screenshots, and more to help teams reach peak efficiency without compromising privacy. That also means our time tracking tool has:

  • No keystroke logging

  • No email monitoring

  • No access to cameras, webcams, video recording, etc.

Interviews and articles

Trustworthy tracking

CEO Jared Brown shares our guiding principles for ethical tracking with CNBC and The Today Show.

Frequently asked questions

Need more help?

Do you still have questions about Hubstaff or how time tracking software works? Check out more FAQs, or drop our support team a line.

Start tracking time today

Skip the status meetings and start using Hubstaff today.

Download Hubstaff