Virtual assistant time tracking for global teams of any size

Virtual assistant time tracking software allows businesses to record the time remote contractors spend on tasks and projects. More than just tracking work hours, time tracking tools with built-in productivity measurement, like Hubstaff, help clients understand how virtual assistants (VAs) manage projects and workloads with insights into activity and productivity. Plus, timesheets are generated from tracked hours, ensuring accurate billing and invoicing. Further, the in-depth reporting capabilities help teams verify work, manage workloads, and streamline payments.

Virtual assistants can simply use Hubstaff’s manual tracking to record work hours. Using the start and stop timer, they can enable tracking as work happens. VAs need to select the project or task they are working on and start the timer. Once they are done, they can switch to another task and turn the timer off at the end of the workday. At the same time, the tracked time is converted into itemized timesheets that VAs can edit as needed before submitting them for approval. This verifiable record of work sits organized in Hubstaff. Managers can use this data for reporting, verifying work, and processing payments, while VAs get full visibility into their work hours.

To monitor virtual assistants, you’ll need to rely heavily on free time tracking software and employee monitoring tools. These tools give you an accurate glimpse into hours worked, earnings, and even the websites and apps your VAs are using. Even with the right time tracking software for virtual assistants, make sure to set KPIs, OKRs, or other goals to avoid micromanagement and ensure the right work is getting done. 

The best way to maximize your virtual assistant’s abilities is to provide them with the right tools to maximize their time. Utilize a time tracking and employee productivity tool to ensure you’re maximizing their hours without overworking them. From there, delegate your most straightforward tasks like email management, employee timesheets, meeting scheduling, customer service, bookkeeping, or travel assistance.

Hubstaff offers built-in invoicing features. Create custom invoices and create automated line items, add branding, and email them out to your VAs directly from the Hubstaff app. Hubstaff also functions as a versatile virtual assistant payroll tool.

Through payroll integrations with tools like PayPal, Deel, Wise, and Gusto, you can pay VAs anywhere in the world in their preferred currency and payment method directly from the app.

Yes. At Hubstaff, we take privacy and compliance seriously. In addition to following our guiding principles of transparency, access, and control over your data, we ensure our time tracking tools are up to date on the latest industry-standard compliance trends like: 

• GDPR

• HIPAA

• SOC 2 Type II

You can also check out the Hubstaff Privacy Policy for more information on how Hubstaff stores and protects data.

Yes. Hubstaff makes it easy to manage VA teams of all sizes. Whether it’s a large team of BPO contractors or an agency with multiple VAs working across the world, you get consistent visibility into time and activity while generating automated timesheets for accurate global payments. Features like batch payments, role-based permissions, and client-ready reporting help larger teams run a full-scale operation while meeting compliance and audit requirements.