Virtual Assistant Time Tracking for Global Teams of Any Size

Hubstaff's automatic timesheets simplify workflows and streamline payments. Hubstaff begins generating itemized timesheets instantly. From there, VAs and managers can reduce admin time with one-click submissions and approvals that trigger timely payments.

Combine the power of Hubstaff with an agile project management add-on such as Hubstaff Tasks, or integrate with other popular project management tools, including Asana and Jira. See the amount of time your virtual assistants spent on specific tasks and real-time project spending so you can make adjustments mid-project.

Boost efficiency and monitor workloads for your virtual assistants with Hubstaff’s productivity measurement capabilities. Ensure you're paying for VA work that actually gets done (not idle hours). Measure the productivity of your VA team members with activity rates, focus time, and time classification by job type. Then, identify inefficiencies, balance workflows, and gain insights into how focused your VAs are. Activity and URL tracking data is built with trust and includes optional screenshots that are visible to VAs and managers.

Gain real-time insights into how VAs are performing from the fully customizable Hubstaff dashboard. Drag and drop widgets for billable hours worked, earnings, keyboard and mouse activity, and more. For more in-depth data, choose from one of 20+ detailed reports like Time and Activity, Apps & URLs, or Payments. Transform hours into insights with audit and client-ready workforce analytics reports at scale.

Simplify paying your virtual assistants with integrated time and payroll tracking. Use our payroll processing to set custom pay rates for each VA, ensuring accurate and streamlined payments. Pay each employee directly from Hubstaff on their preferred payroll app. Streamline large-scale contractor payroll with batch payments, customized per-VA rates, and multiple payment platform integrations.

Create new or recurring shifts for each of your VAs to manage round-the-clock coverage. Then, set up alerts for missed, late, or abandoned shifts. You can also add paid or unpaid time off policies, break policies, and shift schedules, and approve VA time off requests for better shift planning.

Hubstaff’s guiding principles are transparency, access, and control. In other words, team members have full autonomy over Hubstaff's employee productivity software. Track, eliminate, or blur screenshots, websites, apps, and more to manage VAs your way. You can also set role-based permissions to protect sensitive data and secure the storage of activity logs. For contractors on company-owned equipment, install Hubstaff centrally and run it automatically when devices are in use; no VA  timer needed. Hubstaff also meets HIPAA, GDPR, and SOC 2 requirements.