Hubstaff vs. Clockify

Which One Should You Use?

Hubstaff dashboard
Clockify dashboard

Choosing between great time tracking tools like Hubstaff and Clockify is never easy — but that doesn’t mean it can’t be done.

Both tools offer basic time tracking, reporting, and invoicing features, but there are a few key differences worth exploring.

You’ll also need to consider the size of your company, the work you do, and your industry.

Do your employees work from one central location, or are they remote? Do you send multiple employees to the same job site, or do they work asynchronously?

These are all questions to consider when deciding which app is right for you.

Which one is better?

Both Hubstaff and Clockify strive to take users through the full workforce management cycle, from creating tasks to tracking time to generating timesheets to paying employees. The key difference between the two apps is that Hubstaff aims to give you insights into how your team works best before you pay them. There are also some key location-based features that make Hubstaff suitable for mobile teams, as well.

With Hubstaff, you can find out:

  • Are employees burned out?

  • Are they not working enough?

  • Do they have the right tools to be productive?

These are just a few of the many questions Hubstaff aims to answer between tracking time and paying employees. Let’s take a side-by-side look at Hubstaff and Clockify’s respective feature sets.

Hubstaff vs. Clockify features at a glance

FeatureHubstaffClockify

Time tracking

Yes

Yes

Timesheets

Yes

Yes

Apps

Yes

Yes

GPS tracking

Yes

Yes

Geofenced Job sites

Yes

No

Automatic location-based clock-in and out

Yes

No

Job routes

Yes

No

Activity scores

Yes

No

App and URL tracking

Yes

No

Optional screenshots

Yes

Yes

Detailed reports

Yes

Yes

Invoicing

Yes

Yes

Project budgets

Yes

Yes

Shift scheduling

Yes

Yes

Attendance tracking

Yes

Yes

Payroll management

Yes

Payments must be made through third-party software.

Table of contents
At a Glance
Table of contents
Hubstaff time tracking

Time tracking features


Hubstaff

Hubstaff’s clean, intuitive timer allows you to track time on Windows, Mac, Linux, iOS, and Android — and switch devices without losing a second of tracked time. Or, try the Hubstaff web app or Google Chrome extension.

Adjustable idle timeout settings ensure your employees won’t be billing for work hours when they forget to stop their timer or aren’t at their desk.

On a sales call? Out walking the dog? Have your employees use the mobile time tracking app or add a note to the entry so you can choose to keep their idle time or contest it.

Hubstaff is, hands down, the best time tracking platform on the market. My business would not function efficiently without it, and I honestly wouldn't be able to be as mobile as I am without it.

Jessica N. / Capterra

If you have teams working offline or need to make corrections, you can add manual time entries. Hubstaff’s desktop time tracking app tracks time even while offline and syncs once connected again.

Whether employees track time or add it manually, you’ll have timesheets ready for approval in just a few clicks. From there, you can pay your team directly from Hubstaff.


Clockify

For a free app, Clockify has a well-organized interface that makes time tracking easy. Just add custom task labels to help you prioritize your work. Then, track time directly to items on your to-do list.

Clockify lacks premium features, but it’s a great option for basic time tracking. You can add as many users as you need without additional costs.

That said, you won’t be able to pay them directly from the app like you can with Hubstaff. You’ll have to pay for a third-party payroll tool and export your time tracking data to make payments.

Hubstaff vs. Clockify time tracking overview

FeatureHubstaffHarvest

Automatic time tracking

Yes

Yes

Timesheets

Yes

Yes

In-app payments

Yes

No

Time off tracking

Yes

Yes

Work breaks

Yes

No

Time tracking reminders

Yes

Yes

Idle time reminders

Yes

Yes

Windows app

Yes

Yes

Mac app

Yes

Yes

Android app

Yes

Yes

iOS app

Yes

Yes

Linux app

Yes

Yes

Chrome extension

Yes

Yes

Manual time entries

Yes

Yes

Unlimited To dos

Yes

Yes

Hubstaff location tracking features

Location tracking


Hubstaff

Hubstaff’s GPS features make it easy to check in with construction, landscaping, or HVAC teams — and pay them more easily. Start by creating geofenced Job sites to prevent time theft and buddy punching.

Crews can then clock in and out automatically whenever they enter or leave a Job site. This tracked time then becomes an automated timesheet in just a few clicks.

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If you manage on-the-go teams route tracking allows you to see how your crew gets from Job site to Job site. You’ll also be able to see when they stop for breaks, materials, or gas.

Then, create your own custom invoices to account for these expenses and reimburse your team directly. Add your own logo, branding, and custom line items and send them to clients right from the Hubstaff web app.


Clockify

With a premium upgrade, Clockify users will gain access to some basic GPS location tracking features. A live map will help you check in on your team’s whereabouts.

Unfortunately, your crew still needs to clock in and out manually. You won’t be able to see job routes, set reminders, or create detailed work orders either. For upwards of $7.99 per user/month, you might be best to consider tools with more advanced location tracking features.

Hubstaff vs. Clockify location tracking overview

FeatureHubstaffHarvest

Automatic time tracking based on location

Yes

No

GPS tracking

Yes

Yes

Geofenced time tracking

Yes

No

Automatic clock-in/out

Yes

No

View job routes

Yes

No

Work orders

Yes

No

Live map view

Yes

Yes

Location-based reminders

Yes

No

Hubstaff productivity measurement features

Productivity measurement, activity monitoring, and optional screenshots


Hubstaff

Hubstaff is a versatile time tracking app with plenty of features, but activity and productivity measurement are where it really stands out compared to Clockify.

Hubstaff calculates the percentage of time each employee spends interacting with their mouse and keyboard. Every 10 minutes, you’ll see this information reflected under Recent Activity on your dashboard. If you manage a team, you can view this activity from your dashboard, as well.

You can see weekly activity, hours worked, projects completed, and app & URL usage in real-time. Employees can earn achievement badges for activity hot streaks, hours worked, and more.

Have certain metrics you care about more than others? Your dashboard is fully customizable. Toggle between optional screenshots, weekly limits, and add more widgets to manage your team with ease.


Clockify

Like Hubstaff, Clockify has a dashboard that shows how employees spend their time. You’ll be able to see how long each of your employees spends on each of their to-dos and capture screenshots.

Unfortunately, that’s pretty much the full extent of productivity measurement on Clockify. You won’t be able to see activity or check in on what apps and URLs they’re using like you can with Hubstaff.

While some of this information is available as a report, you won’t be able to see it in real-time either.

Hubstaff vs. Clockify productivity features overview

FeatureHubstaffClockify

Dashboard

Yes

Yes

Productivity features

Yes

No

Achievement badges

Yes

No

Activity levels

Yes

No

Optional screenshots

Yes

Yes

Apps and URLs

Yes

No

Hubstaff time and activity report

Reporting features


Hubstaff

Hubstaff offers over 30 different reports for time tracking, activity, invoicing, attendance, and more. As previously mentioned, a lot of this information is available in real time via the dashboard and Insights.

Reporting is very in-depth and the level of control the app offers in terms of tracking options is amazing.

Tosin A.
Computer Software

For more formal reporting, here are a few of the most popular reports:

Time off reports: Keep track of your team’s time off with balance and transaction reports. You’ll be able to see how much time off has been used, which type was used, and what dates were covered.

App & URL usage: Identify which apps and websites your team uses most. This way, you can identify time-wasting tools and manage access and subscriptions accordingly. You can also experiment with new tools to see if productivity fluctuates.

Time & Activities report: See activity scores, tracked time, and more for each of your employees. Then, select dates and time frames and export in a few clicks. You’ll be able to spot productivity trends.


Clockify

For a free platform, Clockify really delivers with its reporting capabilities. In addition to a helpful dashboard, you’ll be able to export a few of these reports as Excel or PDF files:

Summary time reports: Sort by project to see hours worked for each user.

Detailed time reports: See all time logged and make manual edits as needed.

Weekly timesheet reports: Get a weekly glimpse into tracked time broken down by user and project.

Clockify also allows you to create your own custom reports too.

Hubstaff vs. Clockify reporting features overview

FeatureHubstaffHarvest

Customizable reports

Yes

Only after export

Customizable dashboards

Yes

No

App & website reports

Yes

No

Activity reports

Yes

No

Location reports

Yes

No

Project budget reports

Yes

No

Attendance reports

Yes

No

Time off reports

Yes

No

Payroll reports

Yes

No

Expense reports

Yes

Yes

Hubstaff invoice tracking

Invoicing


Hubstaff

Paying your team is only half the battle. With Hubstaff, you can convert time tracking data into automated invoices. Then, add own branding, auto-generate line items, and send invoices right from Hubstaff.

You’ll be notified anytime a client views an invoice. When you filter by Clients or Teams, you’ll have a record of pending, partial, and completed payments in the invoices tab.

If you already have an invoicing workflow in place, that’s fine too. Hubstaff integrates with popular accounting software like QuickBooks, FreshBooks, and Wise.


Clockify

You’ll have to upgrade to a paid plan to create invoices in Clockify. Then, you’ll just need to enable “invoicing” in workspace settings.

Once you’ve got everything set up, Clockify’s invoicing features are simple and intuitive. Like Hubstaff, you can import time logs and produce automated invoices with just a few clicks. Save them as PDFs when you’re finished.

Simplicity isn’t always the best when it comes to invoicing, though. With Clockify, you’ll miss out on custom invoices and status alerts. You’ll have to manually deploy invoices too.

Hubstaff vs. Clockify invoicing features overview

FeatureHubstaffClockify

Generate invoices from timesheets

Yes

Yes

Email, PDF, and HTML invoices

Yes

No

See when clients view an invoice

Yes

No

Export as PDF

Yes

Yes

Add custom logos, branding, etc.

Yes

No

Accounting software integrations

Yes

Yes

project budgeting in Hubstaff

Project budgeting features


Hubstaff

Keep your projects on track with Hubstaff’s budgeting features. You can set budgets for hours worked, bill rates, and pay rates. Then, enable notifications so that you always know when you need to make adjustments.

Hubstaff allows you to track budgets in real-time, but you can also pull detailed reports as well. There are currently over 30 reports, including:

  • Time & Activity report

  • Expense report

  • Apps & URLs report

Hubstaff is easy to use and provides the comprehensive reporting needed for tracking employee contributions and accurate job costing.

Capterra.com review


Clockify

Clockify’s budgeting features allow you to track job progress and set estimates based on project spend. Like Hubstaff, you’ll receive alerts when you’re in danger of going over budget — but only for fixed fee projects.

Hubstaff vs. Clockify project budgeting features overview

FeatureHubstaffClockify

Set project budgets

Yes

Yes

Set project notifications

Yes

Yes

Project budget reports

Yes

Yes

Hubstaff scheduling

Scheduling


Hubstaff

Hubstaff’s shift scheduling features give you full autonomy over your team. You can use time tracking and productivity data to create schedules, track attendance, and set weekly hour limits for each of your employees.

You’ll also receive alerts for late, missed, and abandoned shifts. With Hubstaff, GPS and geofencing technology makes it even easier to keep track of shift schedules. You can also create detailed Work orders so crews have all crucial client details in one place.


Clockify

Clockify has a basic scheduling feature. You can visualize your team’s workload by viewing their projects on an adjustable timeline. Team view lets you assess burnout by seeing each employee’s tasks.

Clockify paid upgrades allow you to create assignments for your employees. You can add notes, links, hours, and assignees to make sure every task is accounted for. Unfortunately, the ability to publish these assignments for your whole team is still a work in progress.

Take scheduling to the next level with Hubstaff

Create shift schedules, track attendance, and set reminders with a free 14-day trial of Hubstaff.

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Hubstaff vs. Clockify scheduling features overview

FeatureHubstaffHarvest

Shift scheduling

Yes

Yes, with a paid upgrade

Shift notifications

Yes

Yes

Attendance tracking reports

Yes

Yes

Weekly hours limits

Yes

No

Work orders and jobs

Yes

Yes

Work breaks

Yes

No

Hubstaff payroll management

Payroll management


Hubstaff

Most time tracking apps allow you to turn tracked time into digital timesheets. What sets Hubstaff apart is the ability to pay freelancers, contractors, and full-time employees directly through the app.

Hubstaff's powerful integrations with PayPal, Payoneer, Wise, and Bitwage help you leave the PDF and CSV exports behind. Just assign each employee a weekly, bi-weekly, or monthly pay period and pay them through their preferred app.


Clockify

Like with Hubstaff, you can turn tracked time into detailed timesheets with Clockify. That said, you won’t be able to pay your team directly from the app.

Instead, Clockify users will need to export their time tracking data as a CSV file and upload them into another payroll solution. For smaller teams, this might be a feasible option. However, large teams might find this tedious and ripe with the potential for error.

Hubstaff vs. Clockify payroll management features overview

FeatureHubstaffClockify

Automated payroll

Yes

No

In-app payments

Yes

No

Custom pay periods

Weekly, bi-weekly, or monthly

No

Payroll integrations

PayPal, Payoneer, Wise, Bitwage, Quickbooks, Freshbooks, and Gusto

QuickBooks (via exported files)

Hubstaff vs. Clockify: Which one is right for you?

As you can see, Hubstaff and Clockify are both great time tracking solutions — but which is better for you?

If you’re managing a smaller team working on a budget, Clockify provides basic time tracking, reporting, and invoicing features at no cost. You can expand on its limitations with powerful integrations with your favorite tools or paid upgrades.

While Hubstaff and Clockify’s free features are comparable, it’s their respective paid plans that stand out.

Pricing comparison

Clockify’s paid extras start at $3.99 per user/month. Compared to Hubstaff’s $7 per user/month Starter plan, this seems like a good investment.

Unfortunately, you’d need the Standard Clockify plan at $5.49/user per month just to compare with Hubstaff’s Starter plan.

The $7.99 per user/month Pro upgrades would get you access to GPS features for a slightly cheaper rate than Hubstaff ($10 per user/month).

Unfortunately, you’d be paying more for screenshots and alerts while still missing out on Geofencing, Job sites, and route tracking. Clockify also lacks real-time activity, app and URL usage, and productivity insights.

That’s a lot to wrap your head around.

To make it easier to compare, we’ll summarize: Clockify excels at free, basic time tracking with no limits. But once you start adding paid-ons like invoicing, scheduling, and payroll, it gets harder to compare costs. You might want to start with your list of features and then compare plans to see what you really get for that monthly price.

If you’re still undecided, here’s a concise breakdown:

FeatureHubstaffClockify

Time tracking

Yes

Yes

Timesheets

Yes

Yes

Apps

Windows, Mac, Linux, Android, iOS, Chrome

Windows, Mac, Linux, Android, iOS

Detailed reports

Yes

Yes

Invoicing

Yes

Yes

Productivity measurement

Yes

No

GPS

Yes

Yes

Geofencing

Yes

No

Automatic location-based clock-in and out

Yes

No

Job routes

Yes

No

Project budgets

Yes

Yes

Budget limits

Yes

No

Shift scheduling

Yes

Yes

Attendance tracking

Yes

Yes

Work breaks

Yes

No

Payroll management

Yes. Can make payments through the app.

No. Requires manual export.

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