Hubstaff defines Personal Data as any information relating to an identified or identifiable natural person, and an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Hubstaff collects data and Personal Data in two places, the website (https://hubstaff.com) and our input clients (Mac, Windows, Linux, Chromebook, Android, and iOS).
You also may provide information to be posted on public areas of the Website, or transmitted to other users of the Website or third parties (collectively, "User Contributions"). Your User Contributions are posted on and transmitted to others at your own risk. We cannot and do not guarantee that your User Contributions will not be viewed by unauthorized persons.
At other times, Hubstaff may collect information that cannot be used to identify you. For example, we may aggregate non-personal information about you and other customers who visit our Web sites. Aggregated information will not contain any information that can be linked directly back to you.
Under the laws of various EU countries, including, without limitation, the United Kingdom, cookies may be served, as long as individuals have provided their consent, having been given clear and comprehensive information, in particular about the purposes for which their Personal Data will be processed. In at least the above-referenced countries, effective consent may be provided by using browser settings, as long as you take positive action. Before using Hubstaff Web sites, you are advised to check your current browser settings to ensure that the settings reflect your consent for Hubstaff to place cookies on your devices.
Hubstaff may also collect additional information from your web browser each time you visit one of our Web sites. We may collect information about the pages that you visit and the time spent on each web page or area of the Web sites, the promotions or advertisements that you click on, and other actions that you take while using our Web sites. This information may include your Internet Protocol ("IP") address, the type of browser, the time that your browser was used to access our Web sites, and the referring web site’s address.
Our Internet Service Providers (defined below) may also use other standard web-based technologies to analyze your movements while accessing our Web Sites. The technologies include web "beacons," "pixel tags," and "clear gifs." These technologies help us ascertain the effectiveness of our product and service campaigns and marketing programs, allow us to customize the services offered on or through our Web sites, and help determine the best use for Web sites content, and product and service offerings. Some of this information, including the IP address, may be stored on our Internet service provider’s server logs, and may be available for extended periods of time.
Hubstaff is in agreement with rights of Data Subject as set forth in Regulation (EU) 2016/679 of The European Parliament and of The Council of 27 April 2016. To that end, Hubstaff has instituted policies that address the rights of the Data Subject, including, transparency, information and access to Personal Data, retention, rectification and erasure, and restriction on processing and portability.
Hubstaff will offer you the opportunity to choose (opt out) whether their Personal Data is: (1) to be disclosed to a third party; or (2) to be used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. For sensitive personal information, the Hubstaff will give individuals the opportunity or explicitly (opt in) consent to the disclosure of the information for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. Hubstaff shall treat sensitive personal information received from an individual the same as the individual would treat and identify it as sensitive personal information.
If you use Hubstaff in your capacity as an employee, your employer has direct access to your data. If you are an independent contractor, the person or entity with whom you contract has direct access to your data. In addition, Hubstaff employees may have access to your data for testing or the general improvement of our software, to notify you about changes to our Website or any products or services we offer or provide through it, or to fulfill the purpose for which you provided it. See our Terms of Service (https://hubstaff.com/terms) for additional information in this regard.
At times Hubstaff may use the services of independent companies to provide certain services to you, including, without limitation, website hosting services, and credit card processing, ("Internet Service Providers"). Hubstaff may share your personal information with the Internet Service Providers as appropriate. We do not share personally identifiable information with outside third parties without your consent, except to the extent necessary to complete your request for products and services offered through the Hubstaff Web sites.
Hubstaff may use your personal information to contact you via mail, email, or telephone in order to give you updates about Hubstaff’s special events, new services, current information regarding our products, or other promotions that may be of interest to you. If you are a business or organization that has scheduled a conference, event, or meeting at one of our facilities, we may also share your personal information with our event organizers. We also use return e-mail addresses to answer the email we receive from you. Your e-mail address will not be used for any other purpose or shared with outside third parties for their direct marketing purposes. We may also use your IP address to help protect Hubstaff and our Internet Service Providers from fraud.
We may also use non-personal aggregate information to improve our Web sites. For example, our Internet Service Providers may report to us that there were a particular number of visitors to a certain area of our Web sites, or that a certain number of businesses or a certain number of individuals completed our registration forms in particular areas of our Web site. Such information may also be used to analyze the effectiveness of our business and advertising models.
If you submit a resume or seek to fulfill other staffing requirements, we will use that information solely in connection with your application for current or future staffing requirements, and we may also share your resume or application information with our business partners or affiliates that have staffing requirements for which you may be qualified.
Hubstaff may also disclose your personal information as is necessary to: (a) comply with a subpoena or court order; (b) cooperate with law enforcement or other government agencies; (c) establish or exercise our legal rights; (d) protect the property or safety of our company and employees, contractors, vendors, suppliers, and customers; (e) defend against legal claims; (f) help with internal and external investigations; or (g) as otherwise required by law or permitted by law. We may disclose your information in connection with the sale or merger of Hubstaff or any transaction that involves the sale or assignment of some or all of our assets.
Hubstaff makes reasonable efforts to ensure that our other Internet Service Providers have implemented physical, electronic, and procedural security measures to assist with safeguarding your personal information, and to help protect against unauthorized access and disclosure. Only our authorized personnel and our Internet Service Providers who perform legitimate business functions for Hubstaff are authorized to access your personal information. Notwithstanding our efforts, the Internet has inherent security risks. Hubstaff cannot promise, and you should not expect, that your personal information, personal searches, and other communications will always remain secure. You should take care with regard to how you handle and disclose your personal information or any username or password that you are required to use to access services on our Web sites.
Hubstaff’s Web sites are general audience web sites. Hubstaff’s Web site content is not directed toward children who are under the age of 13. We do not knowingly collect personal information from children or minors. If Hubstaff or its Internet Service Providers become aware that a child or minor has provided us with personal information without parental consent, that information will be deleted from our databases. If you have questions about personal information that may have been submitted by a child, please email us at firstname.lastname@example.org.
The first time that you provide us with registration information through our Web site, you may be offered the opportunity to subscribe to and receive additional information about our services. After your first use, you can change your initial choices by contacting customer service e-mail at email@example.com. Each commercial e-mail that we send to you will offer you the opportunity to opt-out of continuing to receive such messages. We may take up to 10 business days to process your opt-out requests. In some instances, we may have already shared your information with one of our authorized third parties before you changed your information preferences, and you may briefly continue to receive e-mail even after you have opted out. FTC e-mail compliance guidance allows us to send you transactional and relationship e-mail without offering you the opportunity to opt-out of receiving those types of e-mail.
Hubstaff will only process Personal Data in a way that is compatible with and relevant for the purpose for which it was collected or authorized by you. To the extent necessary for those purposes, Hubstaff will take reasonable steps to ensure that Personal Data is accurate, complete, current and reliable for its intended use.
If a complaint or dispute cannot be resolved through our internal process, we agree to dispute resolution using (an independent resourced mechanism) as a third party resolution provider.