How Affordable Staff Saved $4.2M Over 12 Years With Hubstaff

Key outcomes

• Hubstaff cut $4.2M in costs for Affordable Staff over 12 years

• Hubstaff saved Affordable Staff $928,750 last year

• Hubstaff does the job of 21 team members for Affordable Staff

• Hubstaff has enabled Affordable Staff to scale by 166% since 2015

• Hubstaff helped save 80% of management time by optimizing productivity

A decade of growth with Hubstaff

Affordable Staff is a leading outsourcing provider specializing in remote staffing solutions. Since its founding in 2010, the company has provided over 6 million hours of outsourcing experience and grown to a team of more than 800 team members across multiple countries.

Affordable Staff has been a Hubstaff customer for over a decade, making it one of the platform's longest-standing users. 

Since we last talked to Affordable Staff in 2015, the company has doubled in size, refining operations and scaling seamlessly with Hubstaff’s tools. Hubstaff’s ability to track productivity, monitor team performance, and allocate resources effectively has played a crucial role in their sustained growth.

If you ask David Judge, he can’t picture running his business without Hubstaff. The thought of functioning without it is beyond comprehension. 

“It's like, if you imagine a car and you go to drive away with the car and the wheels are missing, that'd be like us removing Hubstaff.”

With Hubstaff as a foundational part of their business, Affordable Staff has successfully navigated rapid expansion while maintaining high levels of efficiency and client satisfaction. Hubstaff has been there with them; maintaining visibility into employee productivity and ensuring efficient task management became increasingly challenging.

“If I didn't have Hubstaff and all the features within Hubstaff, I would have to develop something myself, which would have cost a considerable amount of money.”

Thankfully, David doesn’t have to become a software developer overnight. He has Hubstaff to handle his employees so he can focus on innovating.

Four million dollars is a staggering amount, but David Judge is a numbers guy. For the past decade, he has been carefully tracking the value he gets out of Hubstaff. According to him, the savings increase exponentially each year.

So, where are the savings coming from?

David explains that the $4.2 million in total savings is driven by the foundational cost reductions they experienced by switching from a competitor to Hubstaff.

After switching from Upwork, Hubstaff has enabled Affordable Staff to affordably scale their team by 166%

In 2012, David was using Upwork and freelance marketplace tools to manage and hire his team, but the cost was starting to add up. Both Affordable Staff and their contractors lost a percentage of every billed hour, forcing Affordable Staff to increase contractor pay. As they grew, these costs quickly became unsustainable.

Seeking a more cost-effective and efficient solution, he switched to Hubstaff. Since then, Affordable Staff has scaled from 300 to 800+ employees while maintaining full visibility and operational efficiency using Hubstaff.

Immediately, David started tracking the money he was saving with Hubstaff. In the first year, it was $22,000. In 2015, Hubstaff was saving David around $170,000.

Last year, Hubstaff saved Affordable Staff $928,750.

Hubstaff has helped Affordable Staff scale seamlessly, enabling them to capture more business opportunities and increase revenue while keeping costs in check.

We were curious how Hubstaff automates Affordable Staff’s workflows, so we asked David how many people he would need to hire if Hubstaff didn’t exist tomorrow. After some careful consideration, he estimated that replacing Hubstaff would require hiring over 21 additional employees.

These roles include:

• Additional employees to check time records manually.

• A team to transfer data into payroll software and their accounting system.

• A team dedicated to tracking and benchmarking employee productivity.

Without Hubstaff? In David’s words: “We’d be sort of screwed, to be honest.”

With Hubstaff, all of these tasks are automated — eliminating the need for extra hires and dramatically reducing overhead costs. 

According to David, “That's just scraping the surface.”

As you can imagine, the cost of an additional 21 employees adds up. But the savings do not stop there.

Hubstaff helped save 80% of management time by optimizing productivity

Using Hubstaff’s data and reports, Affordable Staff found that team leaders were spending 80% of their time on admin work instead of actively managing their teams.

The company reallocated admin tasks to lower-cost support staff, allowing team leaders to focus on high-value work, improving efficiency and team satisfaction.

As Affordable Staff continues to grow, its leadership remains focused on innovation. Recently, they’ve been integrating AI to optimize workflows—once again, with Hubstaff at the core of their success.

By combining AI tools with data from Hubstaff’s task and time tracking system, Affordable Staff can identify knowledge gaps and help team members ramp up faster. Leveraging this data to refine training and boost performance has made their onboarding process more efficient than ever.

Hubstaff isn’t just a tool for them—it’s a key part of their strategy to scale smarter, not harder. 

With a focus on maintaining high-quality service and strengthening client relationships, Affordable Staff is well-positioned to keep expanding while staying true to its mission.