How does Hubstaff handle provisioning for 500+ employees?

Hubstaff supports SCIM-based provisioning through Azure, Google Workspace, and Microsoft 365, so user accounts stay in sync with your identity provider automatically. IT teams can also use the MSI installer for managed rollout across hundreds of devices, with role-based permissions applied as accounts are created.

Can Hubstaff generate audit-ready reports for client billing?

Yes. Hubstaff connects tracked time directly to timesheets and reports with a full approval trail, so billed hours are backed by a clear record of the work behind them. Reports can be shared with clients or auditors to verify that invoiced time matches tracked activity.

How does Hubstaff separate internal and client project work?

Hubstaff lets you organize time tracking by project, to help you differentiate between internal and client work. This makes it possible to report on each separately, whether for billing, cost analysis, or internal visibility into how time is split across teams.

What API access is available for enterprise reporting integrations?

Hubstaff's API gives enterprise accounts access to time tracking, activity, and project data for building custom integrations and reporting workflows. Pull data into your existing systems, schedule automated exports, or connect Hubstaff to internal dashboards without manual data entry.

Enterprise-grade operational visibility for distributed teams at scale

Manage distributed teams with better visibility. Hubstaff empowers IT, operations, and finance teams with the audit-ready data, role-based controls, and enterprise-level integrations they need to manage teams around the globe.

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Hubstaff dashboard showing work time classification, team activity comparison, and member payment integration details.

Time tracking

Seamless, automated employee time tracking

Bring consistency to remote, in-office, and global teams with automatic and task-based time tracking. Live time data, timesheets, and reports create a clear record of work

Timesheets

Timesheet reviews and approvals

Hubstaff generates automated timesheets based on live time tracking data. Add manual time, leave notes, and approve submissions with ease for better client transparency and seamless audit trails.

Employee productivity

Optimize productivity with app & URL tracking

See high-level productivity, utilization, and capacity trends across every team, time zone, and office. Compare data across time zones, internal vs. client work, and industry averages for better benchmarking and organization-wide visibility.

Reporting

Custom reports for deeper insights

Choose from and customize over 20 internal reports, or connect directly to our API to power your existing dashboards and BI tools.

Workforce analytics

In-depth workforce analytics data for optimized workflows

See real-time workforce analytics data for utilization, time spent in meetings, remote vs. in-office trends, benchmarks, and unusual activity. Leverage these AI-powered Insights to optimize capacity planning, rebalance workloads, and keep labor costs within budget.

Smiling woman working at her desk, using a smartphone next to a computer in a modern office.

How Hubstaff's enterprise time tracking works

Review security & provisioning
Download Hubstaff for Windows, Mac, Linux, Android, or iOS. Then, configure SSO (via Azure, Google Workspace, or Microsoft 365), SCIM provisioning, role-based permissions, and encrypted private cloud storage as needed.
Automate deployment or configure settings
Once you’ve set up your org, Hubstaff offers IT-managed deployment to all company-owned devices using the MSI installer. For teams using personal device tracking, configure permissions for screenshots, project-level access, and team-based permissions tiers for flexible yet compliant tracking.
Connect existing systems with Hubstaff's API
After you’re set up, use Hubstaff’s API to build your own integrations and dashboards to deliver workforce analytics data to finance, HR, operations, and project management tools for optimized workflows and less admin work.

Choose the right deployment for your team

Personal device tracking
Built for global teams and environments where employees track time on their own personal devices. Employees control when time tracking begins and ends with the Hubstaff desktop app. When a user stops the timer, tracking stops too. This setup provides flexibility, autonomy, and visibility into time and activity during work hours.
Deployment options:
Manual timer start/stop
Project and task selection
Optional screenshots
App and URL tracking
Company device tracking
Designed for organizations that deploy time tracking across managed, company-issued devices. Hubstaff can be installed centrally and configured to run automatically when devices are in use. Businesses can then customize tracking to run during work hours, on specific networks, or in accordance with company policy.
Deployment options:
Managed device installation
Automatic time tracking without disruption
Policy-based configuration
Consistent tracking across teams

Hubstaff API CLI

Hubstaff’s Command Line Interface (CLI) helps enterprise-level teams perform API setup, apply bulk actions, automate repetitive admin work, and manage their data. It’s a fast, reliable way to spot macro trends across your entire organization.

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IT & Security

Get SOC 2 Type II, GDPR, and HIPAA requirements out of the box, with SSO and SCIM provisioning that keep access tied to your identity provider. Roll out via MSI installer, set role-based permissions by team, and keep data encrypted in a private cloud.

Operations

Get visibility into how work happens in different time zones, offices, and regions with live performance data, scheduled reports, and a customizable API. Internal and client-facing work stay clearly separated, so nothing gets mixed up.

Finance & HR

Every timesheet comes with a full approval trail, so billing is always primed to hold up under client or audit scrutiny. Contractor payments follow a standard process across the board, and costs stay separated by project and client for easier compliance.

Enterprise-grade operational visibility for distributed teams at scale

GDPR compliant

We comply with the EU's General Data Protection Regulation (GDPR) law.

HIPAA compliance

Hubstaff maintains compliance with the Health Insurance Portability and Accountability Act (HIPAA).

SOC 2 Type II compliance

Hubstaff is SOC 2 Type II compliant and designed to protect and maintain customer data at the highest level.

Single sign-on

Set up SSO login requirements and SCIM-based user provisioning with Azure, Google Workspace, Office 365, and more.

MSI installer

Download and deploy MSI packages for easier installs and updates.

Privacy Shield compliance

Hubstaff retains customer data in the United States and is certified under the EU-U.S. and Swiss-U.S. Data Privacy Framework (including the UK Extension).

Role-based access control (RBAC)

Assign access based on your organization’s compliance needs with roles and permissions. Owners, Managers, and project-level roles each see a different slice of your data, so permissions scale cleanly as your org grows.

Encryption

Time tracking data (including screenshots) is encrypted in transit using TLS 1.2+ and at rest using AES-256. Combined with access controls, audit logs, and regular backups, your data stays protected from collection to storage.

MDM

Manage Hubstaff across your fleet with your existing MDM tools. IT can push installs and updates, lock configurations to prevent unauthorized changes, and provision accounts in bulk so every device is set up for success from day one.