Workforce planning software for effective resource management

Hubstaff’s utilization rate shows how effectively teams use their available hours: (Tracked Time ÷ Available Time) × 100. Use it to monitor workload, identify inefficiencies, and maintain teams at a healthy, sustainable pace (75–80%).

Find the perfect balance between meetings and focused work with Hubstaff’s desktop, mobile, or Chrome extension. Meeting and Focus Time data helps you spot meeting overload, optimize workflows, and keep projects moving forward with greater clarity and balance.

Effective capacity planning is about assigning the right people to the right tasks at the right time. Hubstaff integrates with tools like Jira and Asana to help you manage performance across projects, making it easier to effectively plan and monitor workloads.

Gain visibility into how work time is spent with work time classifications for core, non-core, or unproductive. Tweak settings based on industry or job type to spot inefficiencies, optimize workloads, and keep projects on time and under budget.

Track work time expenditure with intuitive time tracking and expense management features. Manage time spent on projects and tasks, see real-time activity rates (without keystroke logging), and create timesheets with ease. With detailed reports on productivity, budgets, and expenses, you can make smarter decisions, control project costs, and improve work patterns.

Unlock smarter capacity planning with clear visibility into AI tool usage. Hubstaff’s new AI category in Apps & URLs tracks time spent on tools like ChatGPT, Claude, and Gemini. Pre-tagged and fully customizable by org or job type, you can assess adoption, streamline work, and allocate resources more effectively.

Employee scheduling helps you plan shifts based on actual availability and workload needs. Create shifts, set reminders, and optimize schedules to align with demand. You can also set recurring shifts on a weekly, bi-weekly, or monthly basis with predictive scheduling.

Hubstaff’s attendance tracking capability gives you real-time visibility into attendance so you plan shifts with confidence. Schedule around upcoming PTO and country-specific holidays with the Time-off Balance Report. You can also set reminders for late, missed, or abandoned shifts to make scheduling adjustments on the fly for smarter capacity planning.

Job tracking breaks down time spent by role, task, or job type, so you can assess team performance, spot inefficiencies, and generate accurate timesheets for payroll. Align resources with high-priority work for optimal workforce planning. Simplify project flows, improve collaboration, and ensure projects stay under budget.