Can Hubstaff track which AI tools employees use?

Yes. Hubstaff tracks AI tool usage across desktop applications and websites using a dedicated AI tools category. Popular tools like ChatGPT, Claude, and Gemini are pre-tagged, and you can customize the list to include tools your organization uses. See which tools teams use and how much time they spend using them.

How do you measure AI adoption across teams?

To measure AI adoption, apply these methods across teams: * Track the percentage of team members using AI tools * Measure time spent using AI per person and per team * Track usage trends over time Hubstaff brings these metrics together with focus time and core work data, helping you see where AI is becoming part of everyday workflows.

How can I tell if AI is improving productivity?

Compare AI usage time with focus time, unproductive time, and work output over time. That’s a practical starting point for measuring AI ROI. Hubstaff research found that employees using AI spent 23% less time on unproductive activities (https://hubstaff.com/ai-productivity-shift) . This is an example of a correlation between AI usage tracking and productivity.

What is shadow AI, and can Hubstaff help with it?

Shadow AI refers to employees using AI tools outside their organization’s approved channels or policies. Hubstaff helps teams identify which AI applications and websites are being used, including tools that may not be officially approved. IT and compliance teams can compare this usage against their AI policies, address potential gaps, and help prevent crucial information from being shared outside.

Is AI usage monitoring private and compliant?

Hubstaff supports privacy-conscious AI usage monitoring by tracking time spent in AI apps and websites, not prompts or conversation content. Employees can view their own data, and organizations can configure access by role. Hubstaff supports SOC 2 Type II, GDPR, and HIPAA requirements. Learn more about its security and compliance practices in the Trust Center (https://trust.hubstaff.com/) .

AI usage monitoring that makes adoption measurable

Clearly see which AI tools your teams use, how much time they spend using them, and whether that investment is paying off with Hubstaff’s AI usage tracking.

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AI tools

Measure AI adoption across your organization

Automatically track the time your team spends using tools like ChatGPT, Claude, and Gemini across desktop apps and websites to identify usage trends, spot adoption gaps, and make more informed decisions about AI investments. Customize which tools are tracked for different teams and roles with app and URL tracking.

Adoption

Track AI adoption by team and role

Measure AI adoption by team and role — Time spent in AI tools and the share of each team using them, with trends over days and weeks. Show adoption gaps between teams so leaders know where to focus training, not who to single out.

Impact

Understand AI's impact on your team

Go beyond AI adoption metrics to understand AI’s impact on your team’s work. With Hubstaff Insights, compare time spent using AI with focus time, meetings, and core work to spot productivity trends and make more informed decisions about AI ROI.

Hubstaff Time & Activity report showing tracked hours, average activity, earnings, daily work hours, and employee activity details

Benchmarks

Benchmark your team's AI adoption rate

Run with clarity over assumptions when planning your AI strategy. Use industry and role-based benchmarks from Hubstaff. Compare your team's AI adoption and usage to similar roles, find opportunities to improve adoption, and set realistic goals backed by workforce data.

Hubstaff dashboard showing AI benchmarking performance metrics.

Unusual activity

Detect unusual work patterns with AI

Identify unusual work patterns early with AI-powered unusual activity detection. Hubstaff flags keyboard and mouse activity that may indicate automated input, giving managers the context they need to review potential issues, ask informed questions, and make fair, data-backed decisions.

Suspicious app / URL screen showing highly unusual activity, activity breakdowns, and top apps in use for user Johann Sebastian.

How Hubstaff’s AI usage monitoring works

Privacy, security, and control built in

Monitor AI adoption with transparent tracking, flexible permissions, and security controls designed for growing teams.

Team-level AI usage insights
Employee access to their own data
AI app and website usage tracking
No AI prompts or conversations captured

GDPR & HIPAA
SOC 2 Type II
SSO & SCIM
Data retention controls
Follows security best practices

Custom roles and permissions
Productivity monitoring
Visibility into approved AI tools
Support for internal AI policies

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Learn more about AI usage tracking

How to monitor AI usage at work

Learn how to monitor employee AI usage responsibly, build transparent policies, and track adoption without compromising privacy or trust.

Track AI usage

Benchmarking AI metrics

Get the key AI benchmarking metrics HR and operations teams need to measure productivity, improve efficiency, and evaluate AI's impact on business performance.

Explore the metrics

AI adoption vs. integration

Understand why AI adoption alone doesn't guarantee results and how measuring focus time and AI usage can help teams unlock greater productivity and ROI.

Learn the difference

Hidden AI usage in the workplace

Uncover the hidden ways employees use AI at work and understand the impact on productivity.

Spot AI usage patterns

7 tools to monitor AI usage at work

Learn more about the types of internet activity you can. Compare seven AI usage monitoring tools to find the right solution for tracking AI adoption, measuring productivity, and improving workforce visibility.

Get the tools

The AI Productivity Shift report

Explore AI adoption and productivity trends from 140,000+ users and discover how to turn AI usage into measurable business results.

Read the research

cost savings by eliminating wasted tasks

10% - 25%
Project savings

25%
Cost reduction from bad hires

We work in a lot of different industries, so I can’t always know what’s a 45-minute task and what’s a four-hour task. With tools like Hubstaff, you can tell. You then decide if a whole project should’ve taken 16 hours or if someone is just not the right fit.Solomon ThimothyOneIMS President

faster project completion

Bookkeeping reduced from
1 week to 1-2 days

Over 100% ROI
By improving productivity and visibility

My people need to document their work so that I can have visibility into what they did during the day. Using Hubstaff reduces the meeting time I needed and gives me clarity into what was done and what wasn’t.Brian DordevicDirector of Strategic Planning

reduction in check-in meeting time

10% - 25%
Increase in activity level

100% confidence
In running a remote operation

Without Hubstaff, I wouldn’t be confident in running a remote business. We used the platform from the first day we opened the office in India, so I knew it would give me the insights and confidence to commit to remote working.Ross CrawfordManaging Director

4.6 out of 5 stars from 1,500 reviews
4.6 out of 5 stars from 1,500 reviews
4.5 out of 5 stars from 1,300 reviews

Frequently asked questions

Your questions, answered

To measure AI adoption, apply these methods across teams:
- Track the percentage of team members using AI tools
- Measure time spent using AI per person and per team
- Track usage trends over time
Hubstaff brings these metrics together with focus time and core work data, helping you see where AI is becoming part of everyday workflows.
Shadow AI refers to employees using AI tools outside their organization’s approved channels or policies. Hubstaff helps teams identify which AI applications and websites are being used, including tools that may not be officially approved. IT and compliance teams can compare this usage against their AI policies, address potential gaps, and help prevent crucial information from being shared outside.

Get a walkthrough of AI usage visibility on your own team’s data.

Book a demo

AI usage monitoring that makes adoption measurable

AI usage insights for you to evaluate value and ROI