Realize maximum profits with project cost management software

Tracking project costs can be challenging without the right tools. Hubstaff's project cost tracking software helps teams monitor project finances, control labor costs, and improve project profitability with real-time insights.
G2 Leader Winter 2025

No credit card required

Project cost management made simple for remote teams

Hubstaff provides a clear view of where your money goes so you stay on budget and maximize profits.

Time tracking

A comprehensive solution for time tracking

Track time on tasks and projects to see real-time hours and earnings from the Hubstaff dashboard. Built-in cost-tracking features help users optimize resource management, stay on budget, and plan future projects more efficiently.

Timesheets

Automated timesheets for effortless payroll

Instantly turn tracked time into detailed, itemized timesheets. Add manual time entries, leave notes, and submit and approve timesheets with just one click to streamline payments.

Shift scheduling

Track attendance, manage schedules, and plan resources efficiently

Use employee productivity data to find employees’ peak hours. Then, utilize shift scheduling features to optimize team schedules. You’ll also get alerts for late, missed, or abandoned shifts.

Reporting and analytics

Detailed reports to manage project costs with precision

Optimize cost management with over 20 detailed reports for Time & Activity, Expenses, Amounts Owed, and more to easily monitor project budgets and track labor costs. Manage project costs, break down project expenses, and optimize expense management.

Automated payroll

Team member pay rates for accurate payroll and cost control

Set precise pay rates for every team member and let Hubstaff handle the calculations. Adjust rates based on roles, projects, or billable hours so you can always control labor costs. Hubstaff's automated payroll system simplifies payments to reduce errors and save time.

Expenses

Track expenses, control project costs, and streamline billing

With built-in expense tracking, you can log every expense, compare actual costs to estimates, and generate detailed financial reports. Easily track budgets, monitor spending, and control project costs to keep projects profitable. Automated invoicing ensures clients are billed accurately, while cost insights help you manage actual costs and plan for future costs.

Project cost tracking

How Hubstaff’s project cost tracking software works

  1. Set project budgets and allocate resources

    Use project cost management tools to define budgets, set spending limits, and plan resource allocation for every project. This step lays the foundation for effective project cost management throughout the project lifecycle.

  2. Track time and project expenses in real time

    Hubstaff automatically logs hours and expenses, helping you track project expenses while ensuring financial control. With built-in budget management, you can access project cost data instantly to stay on top of costs.

  3. Get alerts and adjust budgets for project success

    Prevent overruns with real-time notifications as you approach limits. Analyze project cost data, make adjustments, and manage project budgets proactively to ensure profitability and project success.

Learn how to stay on top of projects

Project cost overrun

Learn why projects go over budget and how to prevent costly mistakes. Discover strategies to track spending, manage resources, and monitor costs.

Project control management

Gain control over your projects with better planning and tracking methods. Discover how to monitor progress, manage risks, and improve cost efficiency.

Project management metrics

Measure what matters with key project metrics and tips on using project management software. Learn to track performance, efficiency, and costs for better task management and project planning.

Project management KPIs

Track the right key performance indicators (KPIs) to ensure project success. Learn which KPIs help you manage timelines, budgets, and team productivity most effectively.

SMART goals for project managers

Set specific, measurable, attainable, relevant, and time-bound goals to drive results. Use the SMART framework to improve planning, execution, and team alignment.

GitHub project management

Use GitHub to streamline development workflows. Learn how to track progress, manage tasks, and collaborate efficiently on projects.

Frequently asked questions

Your questions, answered

Try Hubstaff’s project budgeting free

Get full access to project cost and budgeting features when you try Hubstaff for 14 days. No credit card required. Cancel anytime.

Try Hubstaff now