Run your whole contractor workforce from one system
Contractor management software is the tool a company uses to track, approve, and pay for contractor work. Managing contractors at scale usually means hours in one system, approvals in email threads, and payouts in a spreadsheet someone reconciles every pay period.
Hubstaff connects contractor hours, timesheet approvals, payouts, and project costs in one place for distributed teams in any country.
Verified hours from every contractor
Track verified contractor hours on desktop, web, and mobile apps, logged to the client, project, and task they belong to. Time and activity tracking records what each contractor worked on, and admins can configure automatic tracking on company-managed devices so BPO teams can start working without touching a timer.
Approve timesheets and cap hours before they reach payroll
Route every contractor timesheet through timesheet approvals before it reaches payroll. Set weekly limits for each contractor so no one logs more than their agreement allows, and apply overtime rules to decide what gets paid before the pay period closes.
Show clients the work behind every billed hour
Back every billed hour with activity levels, apps and URLs used, and optional screenshots, configured per team. Share the record with clients at renewal time, and let contractors see the same data you do, so billing questions get settled from one shared record.
Pay contractors anywhere, in their own currency
Set fixed or hourly pay rates per contractor and automate contractor payroll from approved hours, with totals to review before anything goes out. Pay international contractors in their own currency through Wise, Payoneer, PayPal, Bitwage, Gusto, Deel, or Remote, and run contractor invoicing from the same approved time.
Keep contractor spend within budget
Set hour or cost limits per project and get alerts as contractors approach them. Track labor cost by client and project with project cost tracking, and generate client invoices from approved time instead of a second spreadsheet.
One set of numbers across every team, client, and country
Report by contractor, project, and date range, exported on demand or scheduled by email to finance, operations, and client services. Use Insights to understand contractor utilization and capacity and turn verified work hours into actionable workforce intelligence.
Plug into the HR, payment, and project tools you already run
Sync approved hours to Remote and Deel, where contracts and compliance live, and run payouts through the payment platforms your finance team already uses. Pull contractor hours, activity, and payment data into internal dashboards through Hubstaff’s open API, with SSO and SCIM on the Enterprise plan.
How Hubstaff contractor management works
Set rates, projects, and limits
Add contractors, assign them to clients and projects, and set a pay rate and weekly hour limit for each. The same rules apply across all teams and countries, which is where distributed workforce management starts.
Track time and approve timesheets
Contractors track time to the correct project, and managers review and approve timesheets according to the schedule you set. Anything over a limit or outside a rule shows up for review before approval.
Pay and report from approved hours
Payroll runs from approved hours through the payment platform you choose. Reports break down cost by client, project, and contractor, so you can see what each engagement costs.
Security and privacy built for scale
Controls for IT, HR, and finance, with security and transparency for contractors.
- SSO and SCIM (Enterprise plan)
- Role-based permissions
- GDPR
- HIPAA
- SOC 2 Type II
- Configurable privacy controls
- Contractors see their own data
Connect approved hours to your HR and payment tools
Hubstaff sits between your contractors and the HR and payment platforms you already use, so approved hours arrive where contracts, compliance, and payouts are already handled.
Case studies and success stories
We use Insights to ensure workloads are balanced across the team, preventing burnout. If someone is overworked, we can adjust assignments to maintain productivity without overwhelming them.
Affordable Staff turned to Hubstaff to manage and pay contractors and freelancers, streamlining operations as it grew. It saves $170,000 annually thanks to our platform.
Hubstaff gave us the operational visibility to scale more confidently. As we grew, the platform scaled with us.
Explore these contractor management resources
How to pay independent contractors
Learn about payment methods, timing, and the steps to get contractors paid without errors.