Simplify attendance and time-off tracking

Many attendance tracking tools offer both free and paid plans. Free versions typically include basic features, while paid plans unlock advanced functionality like detailed reporting, integrations, automation, and priority support.

Attendance tracking software like Hubstaff often offers free trials and flexible pricing models to fit your needs. Assessing your business and starting with free versions may help you decide the best tool for your team.

Hubstaff tracks attendance by allowing you to create shifts and enable alerts for late, missed, or abandoned shifts. When users fail to clock in or out on time or breach the radius of a geofenced Job site, you’ll receive notifications so you can follow up with your team and better understand the problem.

Yes, Hubstaff makes it easy to manage paid time off (PTO), holidays, and leave balances using the Time Off Requests feature. You can set policies that dictate the time off or paid holidays your team can take. Furthermore, the Time Off Balances report provides a clear view of each team member's total available time off, the amount used, and any pending or unapproved requests. You can also filter by specific team members and their country to ensure compliance with local time-off policies to help you stay organized, aligned, and ahead of scheduling conflicts.

In Hubstaff, PTO (Paid Time Off) management is a policy-driven system where accruals are automated based on defined rules. Employees submit self-service requests, which managers then approve or deny, and these requests automatically update the employee's balance.

Attendance and time-off data are fed directly into Hubstaff's automated timesheets, which in turn trigger payroll—all within the same platform. As teams track time, detailed, itemized timesheets are automatically generated. Once approved, those timesheets can trigger payments, using your own pre-configured pay rates and integrations with payment tools.

Time off, breaks, holidays, and PTO are also logged and factored into attendance data so that payroll reflects raw work hours.

Yes, Hubstaff was built with flexibility in mind, making it suitable for distributed teams — including remote and field-based staff. Whether your team is working from home, on the road, or across different countries, they can use the desktop or mobile app to track time, attendance, location, and activity to provide a unified view across your workforce.

Hubstaff offers over 20 customizable, export‑ready reports covering attendance, time‑off, and time tracking.

Some of the main ones:

• The Time Off Balances report displays each team member's total available PTO, used leave, and pending/unapproved time-off requests.
  
  

• The Time Off Transactions report provides detailed records of time-off requests, including the requester's name, request date, requested dates, approval status, policy applied, and more.
  
  

• The Time & Activity report displays the time spent on projects/tasks, activity levels, pay or bill amounts, and idle time.
  
  

• Other Hubstaff reports include daily totals, idle time, attendance summaries, project-based hours, payroll and payments, budgets/limits, Job site visits (for field teams), and more.

Hubstaff is built with enterprise-grade infrastructure that prioritizes data protection. From role-based permissions and secure access controls to data audit logs, we help you maintain compliance and control over who sees what. You decide which features are enabled (e.g., activity tracking, screenshots, app/URL logging, GPS) per user, allowing you to balance privacy, transparency, and compliance with your organization's policies.

Because data (attendance, time-off, payroll, reports) lives on a single platform with permissioning and audit‑capable records, you can maintain consistent, auditable records — useful for compliance, labor laws, or internal audits. Hubstaff is also GDPR, HIPAA, and SOC 2 Type II compliant.

Employees can use Hubstaff's Time Off Requests feature to submit leave or holiday requests. They select the appropriate policy, date range (full day or specific hours), provide a reason, and, can also attach files for context. Managers or designated approvers then review and approve/deny requests. Approved, pending, and denied requests are visible in respective tabs (Submitted, Approved, Denied, All).

Once approved, time-off is reflected automatically in the Time Off Balances report, making available balance, used leave, and pending requests visible.

Setting up Hubstaff's attendance and PTO features is quick and straightforward. Install Hubstaff on your team's devices, define roles and projects, and then create time-off policies under Settings > Policies > Time Off. 

Assign team members, and they can start submitting PTO requests via the Calendar. As time is tracked, Hubstaff automatically updates attendance, timesheets, and PTO balances, ready for approval and payroll.