Which one is better?
Although Hubstaff and QuickBooks Time have some similar time tracking features, there are some key differences.
With QuickBooks Time, you’ll get time tracking features such as a time clock, detailed time entries, scheduling, reports, time off, geofencing, and timesheet approvals. Hubstaff offers all of those features, along with a set of tools specifically for field and remote team productivity. This allows you to optimize job routes, create detailed Work orders and assign jobs, and measure team productivity. QuickBooks Time lacks some of these built-in productivity features. So if you’re looking for a way to understand and improve employee productivity, Hubstaff might be better for you. That said, there’s a benefit to using QuickBooks Time if you’re already using QuickBooks software for your bookkeeping and accounting. There’s also a noticeable difference in monthly fees. QuickBooks Time has a higher price tag that includes monthly base fees plus per-using pricing on top of that, which you can compare more closely in the Pricing section.
But that’s just the high-level view. Keep reading to compare these features side-by-side and see what’s best for you.
Time tracking features
Hubstaff and QuickBooks Time are somewhat similar when it comes to time tracking.
With Hubstaff, you can track time on any Windows, Mac, Linux, iOS, or Android device. In addition to the web app, the software also comes as a desktop app and as a mobile app.
Hubstaff vs. QuickBooks Time time tracking overview
GPS location tracking
Both Hubstaff and QuickBooks Time offer GPS tracking. The difference comes in the level of automation available.
With the GPS tracking feature in Hubstaff, you get to see where team members are throughout the workday on a live map, along with details of the job they’re working on. Plus, once the workday begins, you can see what streets employees take to reach the Job site and where they stop along the way. This allows you to optimize routes, estimate arrival times for future jobs, and improve customer satisfaction.
Hubstaff’s geofencing feature automatically clocks employees in and out when they enter or exit the Job site you set up. You can customize this setting to instead send a reminder to start tracking time, which is closer to what QuickBooks Time offers. This allows for greater payroll accuracy. It also means that you never have to worry about chasing anyone to submit their timesheets.
The mobile app comes with geofencing and GPS features, similar to Hubstaff. However, one of the key differences is that with QuickBooks Time, employees will be reminded to clock in once they reach the Job site as opposed to starting the time clock automatically for them. QuickBooks Time also allows for mileage tracking so that you know exactly how far your team members travel and can reimburse their expenses.
QuickBooks Time only tracks the location of employees while they are clocked in, whereas Hubstaff can track work vehicles when fleet tracking is enabled. The software also provides a map view where you can see who is closest to the next Job site, similar to Hubstaff. Once you’re in map view mode, you can deploy any employee to the respective job location.
Hubstaff vs. QuickBooks Time GPS location tracking overview
With Hubstaff or QuickBooks Time, team members can track time toward specific tasks or projects. Managers can assign the right team members so that all relevant projects show up in whatever timer app they are using. From the Hubstaff dashboard, you can see hours spent on various projects and tasks. The dashboard itself is customizable and visual, which means you can set it up with the data that’s most relevant to you.
Hubstaff vs. QuickBooks Time project management overview
Hubstaff is a popular choice for remote or distributed teams, thanks to its productivity and employee monitoring features. You can view apps and URLs visited while tracking time, see activity rates based on mouse and keyboard usage, and enable screenshots that capture work in progress. Each feature can be customized on a per-user level or turned off completely.
You can also enable automatic achievement badges that recognize employee efforts. These are sent automatically based on productivity and hours.
All of these features are available in detailed reports, which we’ll discuss in more detail next, or through your dashboard.
Unlike Hubstaff, QuickBooks Time doesn’t offer productivity features or any activity monitoring along with its time tracking.
Hubstaff vs. QuickBooks Time productivity overview
Reporting and job costing
An important part of time tracking is being able to glean insights from work hours and better estimate projects in the future. Both Hubstaff and QuickBooks Time offer some forms of reporting to help with this, but they vary.
Hubstaff vs. QuickBooks Time report and job costing overview
Both Hubstaff and QuickBooks Time offer robust scheduling features that allow you to create shifts by the employee or the job. With Hubstaff, you can create a Work order and then schedule a job so that all relevant client details are in one place for your team.
Hubstaff vs. QuickBooks Time scheduling overview
Whether you are managing contractors or employees, you can set pay rates for every person on your team. This way, when team members are tracking time, Hubstaff will create timesheets automatically and show you how much money you need to pay each team member.
The pay period can be weekly, bi-weekly, monthly, or twice per month. Managers can make automatic payments directly through the app because Hubstaff integrates with Paypal, Gusto, Payoneer, Wise, or Bitwage. This way, you can completely automate the payroll process and reduce admin work. Hubstaff allows you to make manual payments as well.
Unlike Hubstaff, QuickBooks Time does not allow you to make automatic payments to contractors. However, you can automate your payroll for all regular employees, some employees, or just one employee. To enable auto payroll, all employees must first be on a single pay schedule. Plus, you need to pre-set their hourly rate or state their full salaries in advance.
Additionally, QuickBooks offers a tax filing option that Hubstaff does not have. The software will calculate, file, and pay your taxes for you. And if you ever receive a payroll tax penalty, they’ll cover up to $25,000.
Hubstaff vs. QuickBooks Time payroll overview
As mentioned above, this is where you’ll start to see the major differences between Hubstaff and QuickBooks: monthly fees.
When it comes to Hubstaff pricing, both Hubstaff Time and Hubstaff Desk offer four pricing plans: Free, Starter ($7 per user), Pro ($10 per user), and Enterprise (custom pricing). Hubstaff Field, however, offers three plans with no free option.
You can get started with the Field plan at $10 per user per month or use Hubstaff Desk & Field together at $10 per user per month.* Plus, you can try any Hubstaff plan for free with the 14-day trial.
*This is the current offer for new customers.
QuickBooks Time doesn’t offer a free plan. Instead, you can try all paid plans free for 30 days.
The Premium plan starts at $20/month (including one admin) plus $8 per user per month. For more features, you can upgrade to the Elite plan for $40/month (including one admin) and $10 per user per month.
Hubstaff vs. QuickBooks Time pricing overview
Both Hubstaff and QuickBooks Time are fantastic time tracking tools. They both offer a wide range of features to track time, pay team members, create tasks, and assign them. However, the major differences come down to pricing, productivity features, and field team tracking.
So which one should you use?
Hubstaff works best for remote teams, field teams, and freelancers across an array of industries: landscaping, accounting, e-commerce, agency, healthcare, design, software developing, and more.
QuickBooks Time, on the other hand, might be a good fit for small or large construction companies and landscaping businesses along with a number of small businesses that are familiar with QuickBooks.
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