Employee Monitoring Software Built on Time Tracking Trust Transparency

Employee monitoring software is typically installed on company-owned or employee-approved devices to track digital activity during work hours. This can include apps and websites used, screenshots, communication tools, and other work-related behavior.

The data helps managers and leaders identify productivity trends, ensure security and compliance, and uncover potential workflow issues. In many cases, employees can also access their own data to improve focus, manage time more effectively, or even support performance reviews and promotion discussions.

Yes, absolutely. Employee monitoring doesn’t have to involve capturing screenshots. Many modern tools focus on productivity metrics such as time spent on tasks, application and URL visits, and activity levels based on keyboard and mouse movement. These data points offer valuable insights into work patterns and performance without requiring the recording of screen content. Screenshots are typically used for specific compliance purposes or to provide proof of work, but they are not essential for effective productivity monitoring.

When selecting employee monitoring software, prioritize a solution that values transparency, productivity, and trust over control or surveillance. The right tool should empower both managers and teams with clear, data-driven insights—not micromanage them.

Look for features like:

• Accurate time tracking to understand how time is spent across tasks and projects
  
  
• App and website usage monitoring to highlight focus trends and potential distractions
  
  
• Productivity metrics and activity levels that help assess performance without invading privacy
  
  
• Robust data security and compliance capabilities to protect sensitive information
  
  
• Flexible user permissions, such as role-based access controls, so only the right people see the right data

An all-in-one employee monitoring platform combines these features to help teams work smarter, while maintaining a culture of accountability and autonomy.

Employee monitoring can increase productivity when used correctly. When managers and leaders use monitoring tools to analyze productivity trends for workflow improvements, not to control or micromanage employees, the results can be significantly different and more positive than when they’re used solely for surveillance.

For example, one industry survey found that approximately 81% of companies that implemented employee monitoring software reported an increase in employee productivity, suggesting that, when used strategically (e.g., to identify bottlenecks and improve workflows), monitoring software correlates with productivity gains.

Answer: Hubstaff does not record keystrokes, emails, or webcam footage. Monitoring is limited to work-related activity during tracked time, with role-based access and visibility for employees.

Do employees have access to their own monitoring data?

Yes, Hubstaff is well-suited for regulated and compliance-focused teams. Its platform is designed with enterprise-grade security and compliance standards in mind, making it a reliable choice for businesses operating in tightly regulated industries.

Hubstaff maintains several key certifications and compliance features that support adherence to industry regulations and local laws:

• HIPAA Compliance: Ensures that healthcare organizations and those handling Protected Health Information (PHI) can use Hubstaff while meeting stringent data protection requirements.
  
  
• GDPR Adherence: Fully aligned with the EU’s General Data Protection Regulation, Hubstaff provides transparency, data control, and consent mechanisms to protect user data.
  
  
• SOC 2 Type II Certification: Validates Hubstaff’s commitment to securing customer data through rigorous controls across security, availability, processing integrity, confidentiality, and privacy.
  
  
• Privacy Shield Frameworks: Certified under both the EU-U.S. and Swiss-U.S. Privacy Shield frameworks, further reinforcing Hubstaff’s dedication to cross-border data protection and accountability.

These features make Hubstaff a strong choice for teams in sectors like healthcare, finance, legal, and government contracting—where data privacy, compliance, and audit readiness are non-negotiable.