Travel Time Pay Policies - Guide
No matter where we work, we’re always on the move. From a regular commute to flying around the world for a big meeting, many of us travel in some way as part of our jobs. But we’re not necessarily entitled to be paid every time we step out the door on the way to the office.
When it comes to travel time pay, there can be lots of confusion around an employer’s obligations and what employees are legally entitled to. If you’re running a service-based business where your teams are paid hourly but are also often on the go while also on the clock, it’s crucial for you to be completely clear on how you view travel time pay and have the right tools to accurately track and manage it.
Calculating work travel time
One of the biggest challenges that business owners face in relation to travel time pay is how to calculate it, so that paychecks are fair, efficient and perfectly calculated.
Most employers don’t cover commuting between employees’ homes and work location, as it’s not legally required, but other instances of work travel have to be added to the employees' timesheets and paid in accordance with applicable laws and the company’s policies.
Hubstaff is a time tracking tool that helps companies easily and automatically track their employees’ hours and locations while they’re on the move. You can monitor deep insights into how much time employees actually spend on the road while on the job. Keep on top of how long your teams spend on the road by recording drive time to jobs with Hubstaff’s GPS time tracking feature.
Even easier, set up geofences for automatic start-and-stop time tracking based on physical job location, so you’ll know not only how long it took your teams to get to work sites but also exactly when they arrived and left.
To make time tracking and invoicing easier, Hubstaff offers additional features like setting different pay rates for travel hours and for work hours. It can also help you deal with the intricacies of overtime pay, as well as plan your employees’ routing and scheduling to optimize travel time and make sure everyone can focus on doing work that really matters.
Important Notice: The information in this article is general in nature and you should consider whether the information is appropriate to your needs. Legal and other matters referred to in this article are of a general nature only and are based on Hubstaff’s interpretation of laws existing at the time and should not be relied on in place of professional advice. Hubstaff is not responsible for the content of any site owned by a third party that may be linked to this article and no warranty is made by us concerning the suitability, accuracy or timeliness of the content of any site that may be linked to this article. Hubstaff disclaims all liability (except for any liability which by law cannot be excluded) for any error, inaccuracy, or omission from the information contained in this article and any loss or damage suffered by any person directly or indirectly through relying on this information.