The 13 Best Project Management Software With Time Tracking

There’s no substitute for excellent project management time tracking software. However, more managers realize that project management tools offering time tracking can potentially improve how they plan work, estimate projects, and bill clients.

These time and project management tools make it incredibly easy for team leaders and managers to keep track of everything without burdening team members with additional work. A whole range of software has been created to help make project management easier and more efficient. Each solution offers a range of features that can help transform the daily life of a project manager.

Because of the sheer number of project management software solutions out there, you might find it hard to decide which one is perfect for your team — that’s why we’ve taken the lead and collected 13 of the best project management software with time tracking.

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Project management apps comparison

Software	Features	Pricing
Hubstaff	• Agile Sprints• Kanban boards• Custom workflows• Time tracking• Daily Stand-ups• Epics• Roadmap	• Starter: $7 per user/month• Grow: $9 per user/month• Team: $12 per user/month• Enterprise: Custom pricing• Tasks add on $3 per user/month
Mavenlink	• Chat and file sharing• Gantt charts• Accounting• Time tracking• Reporting	• Custom pricing
Replicon	• Project tracking• Timesheets• Expense tracking	• Time & Attendance: Starts at $6/month• Project Time tracking: Starts at $12/month• PSA and PPM: Starts at $29/month
Wrike	• Custom dashboards• Time tracking• Real-time newsfeed	• Free: $0• Team: $9.80 per user/month• Business: $24.80 per user/month• Enterprise: custom pricing
ProofHub	• Kanban boards•Proofing• Chats	• Essential: $50/month• Ultimate Control: $99/month
Teamwork	• Project templates• Workload management• Profitability reports	• Free Forever: $0; up to 5 users• Starter: $8.99 per user/month• Deliver: $13.99 per user/month• Grow: $25.99 per user/month• Scale: custom pricing
ClickUp	• Task management• Docs• Project imports	• Free Forever: $0• Unlimited: $10 per user/month• Business: $19 per user/month• Enterprise: custom pricing
Paymo	• Custom workflows• File proofing• Leave planner	• Free: $0• Starter: $5.95 per user/month• Small Office: $11.95 per user/month• Business: $24.95 per user/month
Toggl Plan	• Timeline and Board views• Seamless integration with Toggl Track	• Team: $9 per user/month• Business: $15 per user/month
Trigger	• Project planning• Time tracking• Client invoicing	• Start Up: $0• Standard: $11 per user/month• Premium: $15 per user/month
5pm	• Customizable reports• Email integration• Automation	• 5 users: $24/month• 10 users: $36/month• 20 users: $64/month• 40 users: $96/month• Unlimited users: $199/month
Avaza	• Time tracking• Resource scheduling• In-depth reports	• Free: $0• Startup: $11.95/month• Basic: $23.95/month• Business: $47.95/month
Dovico	• Expense tracking• Timesheet management• Project alerts	• Basic: $10 per user/month• Professional: $17 per user/month

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1. Hubstaff Tasks (or Hubstaff + Tasks add-on)

Hubstaff is an automated time tracking, workforce management, and productivity tool. With the Tasks add-on, users can access visual drag-and-drop Agile project management software designed to increase team productivity and collaboration. The app streamlines the entire project management process, allowing you to track time and avoid missing deadlines.

The Hubstaff Tasks add-on lets managers automate processes, create workflows, and gain visibility into team and project work. You’ll be able to track time to your projects and tasks, set estimates for your tasks, and see the total number of hours you’ve spent on them. 

In other words, less time is spent thinking about what has or hasn’t already been done, and more time is spent completing tasks.

Features

• Time tracking. Hubstaff has a built-in time tracking capability to track hours directly to tasks. See which ones are going according to plan or need adjustments. Open up the task you want to work on and hit the start timer button in the side menu.
  
• Agile Sprints. Even experienced teams occasionally struggle with staying on top of work, especially if they have multiple projects. Hubstaff’s Sprints feature keeps all your tasks in one accessible location, so you don’t lose track of anything. You can assign each task to your current Sprint or one of two future Sprints — or backlog — based on urgency or importance and track time toward every task in a sprint.
  
• Kanban boards. Hubstaff’s Kanban interface lets you organize tasks in an easy-to-digest and visual form. You’ll know how a project is going and if there are any bottlenecks just by glancing at the Kanban board. With a drag-and-drop mechanism, the app lets you move tasks to different project stages.
  
• Custom workflows. There are many reasons a project could fail, but one of the worst ones is “I forgot to assign X to Y.” Hubstaff’s custom workflows feature lets you move tasks to the right project stage and assign them to the right people in one click.
  
• Daily Stand-ups. Stay informed about your team’s progress with the daily Stand-ups feature. Team members can report what they have accomplished, what they are doing next, and if they’re experiencing any roadblocks. They will also receive email notifications so they don’t forget.
  
• Epics. Hubstaff’s Epics lets you break down big projects into smaller, more manageable sub-tasks. Identify task dependencies, potential bottlenecks, and persons in charge of critical tasks to ensure that projects are moving as planned.
  
• Roadmap. The Roadmap feature provides the ultimate bird’s-eye-view of your team’s work. It shows every ongoing project and task, tracked time, and assignees in Gantt chart form. Visualize projects so you can determine their health and know if adjustments are necessary. You can seamlessly switch from Kanban to Roadmap view.

What makes it different

Unlike several popular project management tools, Hubstaff Task’s add-on was designed not just for project management but also for time tracking and employee scheduling. Its visual interface allows it to utilize all its Agile features without unnecessarily complicated menus and elements. Hubstaff is easy to jump into whether or not you’ve used a Kanban tool before.

While it already has a handy time tracking software built into it, it also integrates perfectly with Hubstaff, our time tracking solution with powerful employee monitoring features.

Who it’s for

Thanks to its robust feature set and overall flexibility, Hubstaff is an excellent tool for all kinds of teams of various sizes. It’s particularly effective for teams who love Kanban, the Agile methodology, or both.

Hubstaff can solve several issues that project managers face daily. Do tasks regularly get lost in the pipeline because they get assigned to the wrong person? Custom workflows will take care of that. Are you spending too much time asking your team about their progress? Hubstaff has Daily Stand-ups.

What users have to say about it

“Having tried many Project Manager tools, Hubstaff Tasks is the most drop-dead simple to get started with a simple workflow quickly. It has the core features you need to get up & running with a Kanban flow. It’s easy to make a quick board, either with a blank template or one of their preset workflows. Very low-friction.”

Eric B.
Graphic Design

(GetApp)

“Hubstaff has been a great tool for our growing team. It is easy to use and understand, with little/ no training required. Team members (from across the globe) can collaborate on tasks.”
Chantelle
Information Technology

(Software Advice)

Pricing

Hubstaff Tasks

• Free plan
• $5 per user/month

Hubstaff + Tasks

Hubstaff offers a free plan for a single user. It includes basic time tracking, timesheets, and limited payment features. For more users and features, you can opt for one of the paid plans — all of which support unlimited users:

• Starter: $7 per user/month
• Grow: $9 per user/month
• Team: $12 per user/month
• Enterprise: $25 per user/month (annual pricing only)

Hubstaff paid features

• Time and activity tracking. Hubstaff’s time tracking capabilities are incredibly accurate — you’ll know how much time was spent on each task down to the second. It also calculates activity rates and monitors your team’s app and URL usage, which helps you understand their productivity habits.
  
• Timesheets. Timesheets are automatically generated as your team tracks time, meaning you can say goodbye to paper time cards. You can quickly review, approve, or deny employee timesheets from the Hubstaff dashboard.
  
• GPS and Geofencing. Hubstaff also offers GPS tracking capabilities that benefit teams in field industries like construction, health care, and real estate. Its geofencing lets crew members automatically start tracking time when they enter a Job site, ensuring that time entries are always correct.
  
• Project budgeting. Constantly worrying about missing project budgets wastes time. With Hubstaff, you’ll never have to — just set budget limits for your projects and start tracking. You’ll get notifications as limits are approached, allowing you to adjust and stay on top of expenses continually.
  
• 30+ integrations. Project management apps are only one of the many types of software that Hubstaff integrates with. With Hubstaff, you can track time to your tickets on Freshdesk, perform payroll duties on PayPal or Payoneer, or receive Slack notifications when your team starts working.
  
• Payroll: Spending too much time managing your team’s payroll? Streamline it with Hubstaff. Once their timesheets are approved, Hubstaff will automatically process the payments. It’s that simple.

Once you’ve selected your Hubstaff plan, you can use the Tasks add-on for $3 per user/month. 

If that’s still not enough for you, check out the additional add-ons. There’s also a free 14-day trial to check out the software and see if it fits your needs.

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2. Mavenlink

Built specifically for agency teams, Mavenlink helps project managers get the best out of their team.

It is a dedicated project management system and employee time tracking software. Mavenlink allows project managers to gain an in-depth insight into the workings of their teams and the progress of their projects with complex but informative reports and data outputs.

Features

• Time tracking. Mavenlink lets you track your team’s activity and productivity to increase efficiency and minimize time waste.
  
• Team collaboration. Mavenlink offers features like chat and file sharing that make it easy to organize your team’s work and ensure that projects run smoothly.
  
• Gantt charts. Zoom out and see how your projects are going, identify potential bottlenecks, and review if budgets are within scope. Plus, you can utilize several filters and switch between multiple chart views for tighter task handling.
  
• Accounting. Track employee expenses, set budgets, and receive payments with minimal time and effort. Because of its ability to track changes in real-time, Mavenlink empowers you to control your budget and manage client expectations at a glance.
  
• Reporting. Mavenlink has reporting capabilities that allow you to pinpoint tasks slowing down your workflow or consuming too many resources. You can also use this to determine if any team members are struggling with productivity so you can step in and help.

What makes it different

One of Mavenlink’s most significant advantages is its extensive feature set — it offers task management, accounting, and resource planning capabilities in a single package. With that said, if you’re only looking for one or two of the features that Mavenlink comes with, a different app will make more sense.

Who it’s for

Mavenlink is ideal for teams that strongly prefer using a single solution for multiple aspects of business management. If keeping your tool stack as minimal as possible is a priority, Mavenlink will be a good fit for you.

What users have to say about it

“Mavenlink gives me a real-time view of project burn rates and utilization (billable vs. non-billable) and makes the life of a project manager so much easier. Being able to quickly look over all projects to check the burn rates (if it’s green then it’s good; if it’s red then it’s bad) saves me so much time.”

Rachel S.
Marketing & Advertising

“Useful overall, but the more time I spend with it, the more I realize it is missing some key functionality that would save a lot of time. It’s much more difficult to update a project in Mavenlink than past systems I’ve used, and I think there are some beneficial tweaks that could be made.”

Brendan M.
Management Consulting

Pricing

Mavenlink offers different pricing plans depending on the features you need and your team size, so you’ll need to get in contact with their sales team.

3. Replicon

As an enterprise-grade project management and time tracking app made up of multiple products, Replicon is perfect for project managers who oversee large teams.

Built around a cloud-based system focused on security, Replicon’s apps work across a whole range of devices so that your team members can track their time and work anywhere.

Features

• TimeBill. Replicon TimeBill lets you capture every billable hour so that projects are fully paid for without wasting time or resources. This feature, supported by comprehensive reports, makes it easy to accurately improve project costing by giving you better insights into how your team runs and how long projects take.
  
• ProjectTime. Replicon ProjectTime is a project management system that allows you to create multi-level hierarchies, establish project milestones, set budgets and time limits, and get a real-time overview of project progress.
  
• Expense. Expense is Replicon’s eponymous timesheet and expense tracking software. It’s a robust solution lets you create estimates, set client-specific bill rates, and automate tax calculations.
  
• TimeOff. Replicon TimeOff is designed to simplify managing paid time off. It lets managers create time-off policies like vacation and sick leaves, set accrual rules, and approve employee requests with zero difficulty.

What makes it different

While Replicon is equipped with solid task management features, it’s focused on efficient and intelligent client billing. The platform comprises four products, each with its unique purpose. Regarding flexibility and product offerings, Replicon is one of the best enterprise-level tools.

Who it’s for

Replicon is ideal for enterprise project managers looking for comprehensive solutions suited to large organizations. However, the need for multiple software packages can be off-putting to those looking for a streamlined solution.

What users have to say about it

“Overall, quite good. We have not found a product that better fits our needs, and the cost is reasonable for the functionality you get.”

Chris K.
Oil & Energy

“After getting into it, it is easy and nice to handle, but if someone does not know where to find new settings, it can be frustrating.”

Gunda T.
Program Development

Pricing

• Time & Attendance: Starts at $6/month
• Project Time tracking: Starts at $12/month
• PSA and PPM: Starts at $29/month
• 14-day free trial
  

4. Wrike

Wrike is a great platform that combines project management features with extensive time tracking and collaboration support capabilities. It is used by leading companies worldwide, from Amazon to Capgemini.

Wrike has several functionalities that will make every product manager’s life a dream, such as mentioning team members, assigning tasks, and collaborating with them continuously.

Features

• Time tracking. The basic time tracking features allow you to closely monitor how your team members tackle projects and individual tasks. You can dial resources up or down accordingly and are always informed of every development.
  
• Custom dashboards. Wrike’s dashboard gives you a quick overview of how your projects are going, but there’s more to it than that. You can move elements around and add widgets to your liking, allowing for a more personal touch and a more straightforward experience of tracking important project metrics.
  
• Real-time newsfeed. See what tasks your team is working on in real-time and get notified every time progress is made. You can also receive notifications when time is tracked to tasks or when a team member comments.

What makes it different

Wrike places emphasis on accurately tracking how your team is tackling tasks and projects. One of its unique features is workload charts, which allow you to add “effort points” to tasks depending on their complexity. As a result, you can gauge how busy a person is based on the total points from their tasks so you can plan work accordingly.

Who it’s for

Project managers looking for a tool that will allow them to closely track their team performance while providing good task management capabilities will find a lot of value in Wrike. Its real-time newsfeed, in particular, is extremely useful for teams who approach work flexibly and fast-paced.

What users have to say about it

“Someone on my team brought on Wrike and then left the organization; we tried to use it like our previous “ticketing” system for a few months, but then I was given the opportunity to re-roll it out to our team with some enhancements and additional trainings. Using Wrike as it was intended (project management tool) rather than trying to make it what we were used to (a simple ticketing system for requests) has reduced a huge amount of administrative burden on several people on our team. We work faster, more efficiently, and more collaboratively than ever before.”

Lauren L.
Computer Software

“Wrike is a good overall option, but tends to focus on being an all-in-one solution. Getting other people on board requires quite a bit of convincing to make it work effectively. Calendars (especially Gantt charts) are especially nicely integrated.”

Bodo S.
Engineering

Pricing

• Free plan
• Team: $9.80/user/month
• Business: $24.80/user/month
• Enterprise: custom pricing
• 14-day free trial

5. ProofHub

Features

• Kanban boards. Managing tasks in ProofHub is a breeze thanks to its simple yet intuitive Kanban boards. Quickly create new tasks, assign them to team members, and keep them organized with minimal difficulty.
  
• Proofing. ProofHub lets teams collaborate on documents and files, create annotations, and leave comments for fellow team members. You can also upload, review, and approve file revisions, combining several processes and conversations into a single feature.
  
• Chats. Communication in ProofHub is straightforward, thanks to its built-in chats feature. Whether it’s to check in on a client or share project files with a team member, ProofHub eliminates the need to jump onto a separate messaging app — making it significantly easier to stay on top of your communications.

What makes it different

ProofHub takes a collaboration-centered approach to project management, and it does this very well. In addition, ProofHub enables you to integrate with several third-party apps like Freshbooks, Google Calendar, and OneDrive.

Who it’s for

Teams who rely heavily on back-and-forth communication and frequent review processes will hugely benefit from ProofHub’s robust collaboration features. Product managers can also save a lot of time overseeing massive projects and tracking progress with ProofHub’s review capabilities.

What users have to say about it

“We used ProofHub to manage our midsized projects that involved coordinating tasks and project activities with multiple institutional partners. And ProofHub’s collaborative features came in very handy for practically engaging each other on tasks and tracking progress being made by each party. It also provided all the safety features we needed to collaborate effectively without compromising our proprietary project files.”

Alhassan A.
Nonprofit Organization Management

“Overall, Proof Hub is amazing to keep teams on the same page on the work been done one any giving project and is very inexpensive for small and growing companies. There are some features that would be helpful for Proof Hub to add, like invoicing, budget, and resource management tools. The speed of the page loading is slow and could be worked on.”

Shyanna G.
Marketing & Advertising

Pricing

Unlike most apps, ProofHub offers flat pricing plans. In other words, the bigger your team size, the more money you’ll save.

• Essential: $50/month; 40 projects, 15 GB storage, core features
• ​​Ultimate Control: $99/month; unlimited users, 100 GB storage, all features
• 14-day free trial

6. Teamwork

Teamwork is a project management app that helps you finish projects on time. It has features that help improve the client experience, track your profitability, and more. Teamwork also offers add-ons like help desk, chat, and sales CRM software.

Features

• Project templates. Teamwork has multiple templates that let you hit the ground running. You can select templates for onboarding checklists, product launch plans, bug tracking, and more.
  
• Workload management. Get a clear view of your team’s capacity and see if anyone is overworked or underutilized. This feature makes it easier to maintain a balanced workload across all your projects and prepare for unexpected changes in schedules or deadlines.
  
• Profitability reports. Teamwork is equipped with a profitability feature that lets you track how much each project costs and if it’s within budget. You can filter by the client and set the app to send you an email if you reach a certain percentage of the budget.

What makes it different

In terms of project management features, Teamwork comes with a handful. With Kanban boards, project templates, and workload management capabilities, it’s a versatile tool that performs profit and budget tracking remarkably well.

Who it’s for

Teamwork is ideal for teams who want a rich workload management and profit tracking experience. The connection between these two features makes it so project managers can effortlessly switch between handling project schedules at a high level and getting into the nitty-gritty of task organization.

What users have to say about it

“My overall experience is OK since my client requires us to use it within their organization. It’s taking time to get used to it and learning how to use it properly.”

Paulo F.
Marketing & Advertising

“Teamwork excels at tasking and basic project management, but don’t count on it for any company or portfolio insights and/or big picture views. This is a good tool for small teams that worry about pipeline and traffic control but not for large interconnected teams that require account management, efficiency evaluation or budget oversight.”

Sophie A.
Marketing & Advertising

Pricing

• Free Forever: $0; up to 5 users
• Deliver: $13.99 per user/month
• Grow: $25.99 per user/month
• Scale: custom pricing
• 30-day free trial

7. ClickUp

ClickUp helps teams handle work better by offering powerful collaboration functionalities, time tracking, and a smooth project management experience. Its intuitive interface, goal tracking, and integrations make it among the most popular choices for teams across different industries.

ClickUp lets you set project goals and track your team’s progress. Thanks to its intuitive user interface, you won’t miss anything in the app.

Features

• Task management. With ClickUp, you get a highly collaborative task management suite. You can create task templates and set recurring tasks so you don’t have to waste time creating new ones repeatedly. You can also communicate with teammates inside tasks, making staying on the same page easier.
  
• Docs. ClickUp’s Docs feature makes documentation a breeze. Teams can collaborate in real-time on files like process documents and style guides, with the ability to create tasks while doing so.
  
• Project imports. ClickUp simplifies the process of switching to a different project management platform. It allows you to import projects from popular apps like Todoist, Wrike, and Basecamp. In other words, you can forget about having to start from scratch.

What makes it different

ClickUp relies on implementing highly used features well instead of bombarding users with sheer feature count. It has enough features to be helpful in most use cases but not so much that you don’t know where to begin.

Who it’s for

ClickUp comes with an attractive collection of features that make it an intelligent all-around choice. However, it addresses a problem that many users face at some point: losing all their data when migrating to a new project management platform. Because of this, ClickUp is rarely matched in terms of the experience of switching apps.

What users have to say about it

“My overall experience with ClickUp is amazing. They have a free forever plan, but if it doesn’t meet your expectations, you can always upgrade to a paid plan!”

Austin Z.
Broadcast Media

“Overall my experience has been mostly positive. I’ve found it to be very valuable for managing the program I’m working on. My frustrations have mostly been around bugs (example, issues moving around tasks in a certain order – this is critical for prioritizing, and lack of certain functionality. Slack integration for example is super important for adoption in my organization. While it exists, it doesn’t include the functionality I’d expect, such as when you tag an individual, they get a notification. Instead, you can simply post info from Slack into tasks in ClickUp.”

Lauren G.
Information Technology & Services

Pricing

• Free Forever: $0
• Unlimited: $10 per user/month
• Business: $19 per user/month
• Enterprise: custom pricing

8. Paymo

Paymo has several project planning and time tracking capabilities that help teams push projects forward. Like with other project management apps, Paymo uses Kanban boards to get your to-dos moving.

Features

• Custom workflows. Workflows allow your projects to have solid structures so nobody loses their way. Paymo lets you do your work without worrying about tasks falling out of place. You’ll know who’s working on what at a glance, and you can group tasks by the assignee.
  
• File proofing. Paymo’s proofing feature lets you review work in the same place team members post it, which saves you a lot of time. You can point out changes, communicate and give feedback, and track every revision in every file — all in one interface.
  
• Leave planner. Planning your leaves shouldn’t be complicated, and Paymo sees to that. You’ll be able to see each team member’s days off and avoid roadblocks due to teammates being unavailable.

What makes it different

Paymo is known as an all-around platform, and for a good reason: it does the job well. Paymo lets you perform various business functions without leaving the app, from task management to team scheduling.

Who it’s for

Paymo is for managers who are looking for an app that will help them stay on top of projects and team schedules. Paymo’s features remove the hassle of getting everyone involved, allowing you to focus on finishing tasks instead of perpetually watching over them. Its proofing and leave planning features are helpful to remote teams in particular.

What users have to say about it

“It was great to set up and easy to use. We can use it outside of Windows which is great as well, the only downfall was inputting all data as no way to import from our previous payroll.”

Tammy Z.
Retail

“I’m using Paymo mostly for time tracking, but it is also great to have reports ranging back for years and I love to have all the statistics easily accessible. Paymo has become an invaluable part of my daily business life.”

Csaba M.
Design

Pricing

• Free: $0
• Starter: $5.95 per user/month
• Small Office: $11.95 per user/month
• Business: $24.95 per user/month
• 15-day free trial

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9. Toggl Plan

Toggl Track frequently appears on our listicles, but don’t sleep on the often-overlooked Toggl Plan. Toggl’s workload management tool is a simple yet powerful approach to project management that anyone could benefit from. 

Features

• Simple, intuitive project views. Switch between Kanban board and timeline views seamlessly. Then, keep clients and stakeholders in the loop with shareable timelines. You can automate updates each time you reach a new project milestone.
  
• Scheduling. Sync meetings from Google Calendar directly into Toggl Plan for better visibility into meetings and project deadlines. This insight helps you better balance workloads and reduce burnout for everyone on your team.
  
• Integrate with Toggl Track. Pair Toggl Plan with the flagship app, Toggl Track, for a powerful blend of time tracking and project management. You’ll soon have time tracking insights and detailed client reports at your fingertips. 

What makes it different

Toggl Plan isn’t really marketed as a project management tool. Instead, it’s considered a workload management tool. It’s deliberately simple with the ability to “Toggl” between board and timeline views. 

Who it’s for

Toggl Plan is primarily intended for agencies, but it’s also great for any team not operating on a full-fledged project management framework like Agile, Scrum, or Waterfall. It’s a simple, no-nonsense task management tool for teams of all sizes. 

What users have to say about it

“The tool shows a clear timeline with all my projects. It’s a super nice interface with all projects visualized on the calendar. I love the colors, design, and usability.”

Laura D.
Design, self-employed

(GetApp)

“I had problems with planning workloads. Toggl Plan let me see our current situation and workload on each employee, and then better plan ahead.”

Šarūnas V.

Civil Engineering

(GetApp)

Pricing

• Team: $9 per user/month
• Business: $15 per user/month

10. Trigger

Trigger is a project management app that tracks time, invoices, and reports. Each portal supports an individual activity stream, projects, tasks, timesheets, auto-invoices, and online reporting. 

Unlike other project management and time tracking tools, Trigger doesn’t track which applications or websites your team members use or visit. This lack of insight can be a disadvantage if you manage remote teams.

Features

• Time tracking. Trigger offers automatic time tracking features, so your employees never have to click multiple buttons to get going. Timesheets are generated automatically, so you never have to pull your team away to fill their hours.
  
• Project planning. With Trigger, you can easily assign tasks to team members and stay up-to-date on their progress with frequent updates. On top of that, it’s possible to add clients to your project dashboards, which is a unique transparency feature.
  
• Client invoicing. Invoicing is never the most exciting part of any business, but Trigger alleviates this by allowing you to track billable hours to projects and clients. 

What makes it different

Trigger stands out as one of the most transparent and client-friendly apps available in the market. While it doesn’t possess the most project management features, Trigger is a compact and well-built software that will fulfill your budgeting and invoicing needs with minimal hiccups.

Who it’s for

Trigger was explicitly built for consulting teams. It offers a portal for all the work your team does for every client. Trigger is perfect for project managers who look after multiple teams for different clients. Trigger makes it easy to group information into a centralized location.

What users have to say about it

“Accurate and timely client and contractor billing. Ability to manage project timelines to ensure project completion. Our team enjoys every aspect of this software, and finally, use it every day. Trigger has made my invoicing and contractor payments seamless, allowing me to invoice regularly with a click of a button.”

Adel W.
Management Consulting

“Higher productivity within our teams, greater client satisfaction because they like the transparency Trigger offers, but at the same time we retain control of some information. Fantastic ease of use, and also integration with key software that our team uses – xero/google.”

Sorubi T.

Pricing

• Start Up: $ (up to 3 users)
• Standard: $11 per user/month
• Premium: $15 per user/month
• 30-day free trial

11. 5pm

5pm has a range of powerful tools that help you to work better. Its team collaboration features let you share projects, tasks, notes and files, and interactive timelines that give you a clear overview of projects and your workload.

Features

• Customizable reports. 5pm’s reporting feature allows you to tailor your experience directly to your needs. You can create various reports, use filters and views, and export them to CSV or Excel files.
  
• Email integration. The app lets you engage in email conversations with team members from within the app, making it easier to stay in sync. Even better, 5pm lets you create tasks in the app using emails — it will automatically detect file attachments and task members.
  
• Automation. One of 5 pm’s new features, Automation, allows you to automate several tasks in many ways. You can auto-assign tasks based on their current stage, email when a task status changes, or close a task when there has been zero activity after a set amount of time.

What makes it different

5pm claims to be one of the most accessible project management apps to learn, which many users agree with. It’s one of the best in terms of customization and has a social toolbar so you can see which team members are online at any time. You can even chat with them within the app.

Who it’s for

Few apps have an email integration that’s as robust as the one 5pm has, so if emails are an essential part of your workflow, this app is a good choice. Support teams will love the ability to close tickets automatically thanks to its Automation feature, which is only one of its many use cases.

What users have to say about it

“I knew about 5pm when I started my own business three years ago because I’d used it at my previous job, and for both businesses, I’ve found it a lifesaver. It makes scheduling, keeping up with jobs, and keeping in touch with the people assigned to jobs easy and even pleasant.”

Jane R.
Publishing

“Overall, 5pm meets my needs for a simple, yet thorough, task management software.”

Victoria B.
Consumer Services

Pricing

• 5 users: $24/month
• 10 users: $36/month
• 20 users: $64/month
• 40 users: $96/month
• Unlimited users: $199/month
• 14-day free trial

12. Avaza

Avaza provides powerful and easy-to-use tools to assist in running a business. Project managers can take advantage of drag-and-drop task management (that offers support for estimates and real-time progress), planning tools, and automatic task reminders.

Avaza integrates with email so your teams can collaborate on projects in real-time. Supporting this is a content management system that lets you store documents online for your whole team to access.

Features

• Time tracking. Avaza lets you track every hour your employees work so that you can bill for total amounts. The features also offer integrated project management to see how long tasks take and plan accordingly.
  
• Resource scheduling. Avaza takes a highly visual and team-member-centric approach to resource planning. You’ll be able to see each person’s current and upcoming projects and their weekly capacity in timeline form, giving you an idea of their availability immediately. You can easily edit the project’s length, move the schedule, or assign it to a different team member in the same window.
  
• In-depth reports. Tracked time can be exported to in-depth reports that can be used for internal performance reviews or sent to clients for their consideration. You’ll also see project budget statuses, hourly estimates for tasks, and your team’s total billable (and non-billable) hours.

What makes it different

Avaza’s rich feature set behind a simple UI, which makes it an attractive option for all kinds of project managers. Beyond this, Avaza offers bank-grade security, expense tracking and invoicing support, and integrations for several leading apps like Zapier and Stripe.

Who it’s for

Avaza offers a wide range of project management features built into a friendly dashboard, which makes it a safe choice for virtually any type of team. If you like doing most of your management work, such as scheduling and reporting in a single app, Avaza will get the job done.

What users have to say about it

“An intuitive project management tool that includes all of the important components of project management in a single interface. My experience so far has been very positive.”

Lukasz K.
Design

“I’m the finance director, so while the project management portion is seemingly great, I’m not in love with the invoicing feature.”

Joseph C.
Marketing & Advertising

Pricing

Compared to other apps, Avaza’s pricing plans are more complicated — you’ll have to pay more for additional users with timesheet, admin, or resource scheduling access. For instance, the Startup plan includes two users with timesheet access and one with admin access. Each additional user will cost $7.

• Free: $0; one user with timesheet access, one user with admin/invoice access, one user with resource scheduling access, five users with chat access
  
• Startup: $11.95/month; two users with timesheet access, one user with admin/invoice access, one user with resource scheduling access, five users with chat access
  
• Basic: $23.95/month; five users with timesheet access, two users with admin/invoice access, one user with resource scheduling access, five users with chat access
  
• Business: $47.95/month; ten users with timesheet access, five users with admin/invoice access, one user with resource scheduling access, five users with chat access

13. Dovico

Many large companies trust Dovico. However, its time tracking and project management features are less extensive than other alternatives. Dovico’s time tracking doesn’t have an automated feature. It also doesn’t monitor activity, applications, or URL visits, which could prevent you from getting deep insight into how your employees work.

Features

• Timesheet management. With Dovico, you get more than just a basic timesheet app. You can customize your timesheets to match your business’s specific terminologies, simplifying future reviews. It also comes with auditing functionality that tracks changes in time entries, which helps maintain transparency and accountability.
  
• Expense tracking. Dovico supports time and expense tracking with added functionality to measure billable and non-billable time. Dovico also supports task assignments and has a project dashboard to monitor your tasks and projects at a glance.
  
• Project alerts. Tracking work hours for big projects can get out of hand quickly, which Dovico’s project alerts help with. You can set the app to notify you when specific triggers are met, so you don’t need to manually track projects all the time.

What makes it different

While it has project management functionalities, Dovico is a timesheet-first app that is designed to help you accurately track where your team’s time was spent. Its features work together to ensure you’re making the most of your hours and efficiently handling your projects.

Who it’s for

Dovico is for teams looking for an app that will let them move tasks forward while keeping a tight grip on their time and resource usage. If resource allocation features are a priority over task management capabilities, Dovico could be the app for you.

What users have to say about it

“My overall experience has been very good. We recently had an upgrade which did cause a few problems at the beginning but the support we received was brilliant. Dedicated support is very important and I would recommend the software because of the support you receive.”

Kaye B.
Accounting

“Dovico dashboard is not intuitive, in my opinion. You have to be very familiar with the software to know where to navigate from the home screen.”

Erin S.
Government Administration

Pricing

• Basic: $10 per user/month
• Professional: $17 per user/month
• 30-day free trial

Why you should use project management software with time tracking

Using project management software with time tracking is essential for efficient and effective project management in today’s fast-paced business environment. Here are some compelling reasons to consider using project management software with integrated time tracking:

• Improved productivity. Time tracking encourages accountability and boosts productivity. Team members are more likely to stay focused and minimize distractions when they know their work hours are being recorded.
  
• Time tracking software cost control. Tracking time helps organizations manage their budgets more effectively. By knowing how much time is spent on different tasks, businesses can allocate resources more efficiently and ensure they are not overspending on any part of a project.
  
• Data-driven decision-making. Time-tracking data provides valuable insights for decision-makers. Project managers can use this information to make data-driven decisions, allocate resources, and adjust project plans in real time.
  
• Historical analysis. By accumulating time tracking data over multiple projects, organizations can conduct historical analysis to identify patterns, trends, and areas for improvement.
  
• Enabling remote work. With the rise of remote work, project management software with time tracking is invaluable for monitoring remote teams and ensuring that work is being done efficiently and effectively, regardless of location.

Benefits of time tracking for project managers and teams

Time tracking offers a plethora of benefits for project managers and their teams. These advantages extend across various aspects of project management, fostering improved organization, accountability, and productivity. Here are some key benefits of time tracking for project managers and teams:

• Accurate project estimations. Time tracking data can be used to estimate the time required for similar tasks or projects in the future. Project managers can make more accurate predictions, set realistic expectations, and avoid project delays or budget overruns.
  
• Resource allocation. Project managers can optimize resource allocation based on time tracking data. They can assign tasks to team members with relevant skills and availability, ensuring that resources are used effectively and that no one is overwhelmed with excessive work.
  
• Productivity monitoring. Time tracking is a productivity tool that encourages team members to focus on their tasks. It helps identify time-wasting activities or bottlenecks in the workflow, enabling project managers to take corrective action and enhance productivity.
  
• Client billing and transparency. Time tracking simplifies client billing processes for service-based businesses. It ensures accurate billing by documenting the time spent on a project, promoting transparency, and fostering client trust.
  
• Work-life balance. Time tracking can also benefit team members individually. It encourages better work-life balance by helping them manage their time more effectively. When work hours are tracked, it’s easier for employees to set boundaries and allocate time for personal activities, reducing burnout and stress.

Have you found the right project management and time tracking solution?

Finding a project time tracker can take time, but there’s something out there for every need and budget. Have any more project management-themed additions to our list of best time tracking software? Let us know in the comments about other great project management and time tracking solutions.