What is time and billing software?

Time and billing software automates the invoicing and billing process by converting time tracking data to detailed, personalized invoices. The best tools allow you to automate line items, addresses, logos, and more. You can also track billable and non-billable hours and send and receive payments via email without ever leaving the app.

What is time tracking and invoicing software?

Time tracking invoicing software helps team collaboration with detailed invoices based on time tracking data to increase invoicing accuracy and efficiency — and create a better compliance paper trail in the process.

Can I customize invoices generated by time tracking software?

Yes. Tools like Hubstaff allow you to fully customize invoices with your own branding, logo, address, and more. You can even include expenses and add automated line items to templatize invoices for future usage.

Is time tracking and invoicing software suitable for freelancers?

Yes all the features of time tracking and invoicing software make it very useful for freelancers. Tools like Hubstaff allow freelancers to templatize invoices with their own branding, logo, address, and more. You can also add automated line items, fixed-fee projects, and project expenses for recurring invoices.

What are the benefits of using time tracking and invoicing software?

Invoicing software with built-in time tracking makes it easy to ensure accurate, timely payments for clients. By automating the invoicing process, you also provide valuable insights into better job costing and resource allocation and create a more accurate paper trail for tax-keeping purposes.

Can time and billing software integrate with other tools?

Yes. Time and billing tools often offer integrations with other popular time tracking, payroll, project management, and accounting software. Apps like Hubstaff provide time tracking and billing capabilities while also integrating with other tools like Salesforce, Asana, PayPal, Slack, and QuickBooks.

Time Tracking and Invoicing Software: Streamline Billing and Project Management

G2 Leader Spring 2025

No credit card required

Time tracking

Intuitive time tracking for any team

Easy-to-use time tracking initiates Hubstaff’s full range of workforce management features. See real-time updates on hours worked, earnings, and more. Then, seamlessly convert hours to timesheets and payments.

invoicing

Unlimited personalized invoices directly from the app

Create your own custom invoices complete with company logos, addresses, tax info, and more. Add notes, embed expenses, track non-billable time, and add automated line items to expedite the process. Then, send and receive payments without ever leaving the app.

Timesheets

A timesheet app to reduce admin time

Seamlessly convert time tracking data into detailed, itemized timesheets based on project or task. Users can manually add time, leave notes, or make corrections and submit to management for approval. Timesheet approvals then trigger payments directly from the app.

Payroll

Versatile payroll from multiple platforms

Detailed timesheets become payments as soon as they’re approved. Set up payroll integrations with premier platforms like PayPal, Wise, and QuickBooks. Hubstaff allows you to make payments across multiple tools directly from the Hubstaff app.

Reporting

Customize over 20+ detailed reports and share them with key stakeholders

Keep key stakeholders in the loop with over 20 different detailed reports. Pull reports for payments, expenses, overtime, and more. Then, filter by employee, project, or date and email them right from the app in Excel or PDF format.

How Hubstaff’s time and billing software works

Download Hubstaff and add your team
First, have your team download Hubstaff for Mac, Windows, Linux, iOS, or Android. You can also track time spent on the web using the Chrome extension. Onboard your team and have them start tracking time on their preferred device.
Create invoices based on hours worked
Choose the timeframe, project, client, or team members to automatically generate line items for invoices. Hubstaff will issue invoices for you based on hours worked. From there, add logos, addresses, and automated line items for a set-it-and-forget-it approach to invoicing.
Quickly send invoices to clients
Bill your clients right from Hubstaff, or download a PDF and send it however you prefer. Record a full or partial payment directly from the app to gain better control of outstanding balances.