Free Time Card Calculator

A wide variety of businesses that pay their team members hourly need a way for their employees to easily log their hours. A time card is simply the way those hours are tracked.

Time cards were originally developed during the industrial revolution to keep better track of how many hours a booming new workforce was spending on the job. While this might seem rudimentary now, at the time it was a business challenge that nobody had seen before. Trying to figure out how to pay people without a record of their hours was almost impossible to do accurately. Jump ahead a century or so and technology has made timecards and time-tracking very simple.

Time tracking works like this: An employee on a team enters their start and end time for any given day they’ve worked. On the same card, you’ll find their total hours worked for the week and any overtime or lunch breaks they’ve used if you’ve asked for that info. From there it’s just math — adding up the numbers and handing off to a manager.

If you’re looking for free weekly, bi-weekly, and monthly timesheet templates, we’ve built ones that are fast and easy to use.

If you’re looking to create your own time-tracking system for your place of work, check out our guide on the quickest way to do this.

While you can create a time-tracking formula in a program like Excel or Sheets, some managers don’t want to go through the hassle. If you’re looking to manage your business online and let your team members calculate their hours online for free, look no further. We’ve got you covered.

Set up your employees with our free time card calculator to total up their work hours.

Calculating hours with our free time card calculator is a breeze. If you’re managing or onboarding employees who are new to the workforce or have never tracked their hours before, we’ve created a quick training guide you can use to help them out.

Step one: Figure out your hours worked

Let’s start with the basics. To calculate how many hours you’ve worked, enter your start and end times for each day of the week. Doing this will show how many total hours you worked that week. Be sure you’re inputting the right time of day by checking the AM / PM drop-down menu. It’s essential to be honest and to set the correct hours for yourself so that your employer sees you as a trustworthy team member.

Step two: Enter in your off-time

Next, enter the amount of time you spent on breaks that week. Whatever you enter will be deducted from that day and be carried over to your total number of hours worked.

Step three: Calculate your pay

At the bottom of the calculator, you can see that there is a total showing how many hours you’ve worked that week. If you want to know what that means for your paycheck, multiply your total number of hours for the week by how much you make an hour. So, for example, if you get paid $18 an hour and worked 40 hours this past week, you’d be making $720. Cha-ching!

Step four: Figure out overtime

What if you’re making overtime at your job? That requires a little more work. First, you want to figure out how many hours of overtime you’ve worked. Once you have that number, multiply it by whatever your overtime pay is (which is time-and-a-half in most places). Then, just add that number to your original total.

Step five: Save your hard work

All that’s left is to save your time card and hand it over to your manager. You can save your time card as either a CSV file or you can email it using the Tool buttons to the right of the calculator. Or, if you’d like to print it out, there’s that option as well.

For entrepreneurs and small business owners, you want to automate as many processes as possible and keep your employees focused on work that matters. It also helps give you the data and insight you need to identify employee time theft and overcome it.

A free time card calculator like ours can be used by managers at various levels in all types of industries. Since there are lots of situations where employees have to log their hours to get paid, using a calculator is a huge benefit.

Contract or freelance teams
If you’re operating as a freelancer or contract employee, using an online time card calculator lets you bill your employer more easily. Since it does the math for you, all you’d have to do is plug in how many hours you worked that week and send along your information to your manager or freelance contact.

Products and services
Let’s say you work somewhere like an independently-owned coffee shop. Usually, you might clock in by writing down the time you entered the building and the time you left. By calculating your hours on a calculator, you can easily hand in your hours and be able to see exactly how much you’re working each week, rather than just getting paid. Additionally, if something doesn’t add up, you can bring it to your manager with the correct information.

Remote teams
As a remote employee, you have to be responsible for logging your own hours since you’re not physically in the same room or building as your co-workers. Using a time card calculator makes logging your hours a little easier. By using the calculator to add up all your hours worked, you can easily send them over to your manager at the end of each week if they don’t already have a system in place.

Startups
As a young startup company, you might not have all the resources or funding in the world to keep payroll straight. Having your employees keep track of their hours by using a calculator like this is one option, though that can get risky. There’s no way to keep employees accountable for being honest on their time cards, so you have to trust they’ll put the right hours down. But, if you’re looking to cut costs, this isn’t a bad place to start. It may just be a good idea to invest in some software to help track your employees' hours as your company scales.

You bet there is. While tracking time with a free online calculator or a spreadsheet is fine and dandy, it can be taxing and a bit overwhelming at times, especially if you’re juggling formulas, equations, and a growing number of team members. That’s why we created Hubstaff — to make time tracking easy and not so time-consuming.

Hubstaff offers a better, easier way to create accurate, detailed, and user-friendly time cards. Your employees can track time using our lightweight desktop, web, and mobile apps that automatically create weekly timesheets and pay employees for hours worked, all online.

Plus, with added features like GPS tracking and geofencing, activity monitoring, optional screenshots, online invoicing, and over 30 app integrations like Hubstaff Tasks, Trello, and Asana, you can seamlessly run your business without giving up any extra time to read each employee’s time card.

There are a few things you should keep in mind when either filling out or receiving time cards for a business.

Overtime
According to the Fair Labor Standards Act (FLSA), workers in the United States who are classified as non-exempt are required to be paid overtime of at least one and a half times their regular rate when 40 hours is exceeded per workweek. Overtime pay law stipulates that not paying overtime is illegal if your employees are non-exempt.

This is not a hard and fast rule, though. There are exceptions and things to keep in mind. To learn more about overtime, check out our post that breaks down overtime for everyone.

Time off
For some industries, tracking time off can get a little messy. While some places take the “just let us know” approach, others may choose to find a way to track each employee’s time off. This is especially important if you offer paid time off, so your employees are still earning money while hiking the hills of Norway for two weeks.

We’ve come up with an easy solution for tracking time off.

Minimum wage
Minimum wage is pretty much what it sounds like: the minimum amount of money that an employer is required to pay an employee.

The standard rate for minimum wage in the U.S. is $7.25 an hour, but each state also has its own minimum rate. If your state’s required minimum wage is higher than the countries requirement, you would then earn that higher amount. Depending on where you live, you could make more minimum wage than if you lived in another state. For example, if you’re lucky enough to live in Hawaii, the minimum wage there is $10.10 an hour.

Something to keep in mind: 19 states across the country will increase their minimum wage requirements for workers in 2019. To see which states updated their rates, expand the section below to see a breakdown of their updated 2019 minimum wage rates.