Time tracking features
Hubstaff allows you to track time by quickly starting and stopping the app’s timer or adding time entries manually. It has lightweight apps for Windows, Mac, Linux, iOS, and Android. You can also track time using the Hubstaff web app and the Chrome extension.
|Automatic time tracking||Yes||Yes|
|Time off tracking||Yes||Yes|
|Time tracking reminders||Yes||Yes|
|Idle time reminders||Yes||No|
|Manual time entries||Yes||Yes|
|Unlimited To dos||Yes||Yes, with the Pro plan|
You can use Hubstaff’s reports to understand how much time specific tasks take and how much budget has been spent. With Hubstaff Desk, you can dig into which apps and websites team members use during work hours.
There are also attendance and location reports that allow you to see when team members enter and leave Job sites and whether they abandon, miss, or are late to their shifts.
Hubstaff’s time off report helps you see each team member's time off balance, while payroll reports enable you to understand how much you're paying your team members. You can also create custom reports and download them in multiple formats.
Additionally, Hubstaff gives you the option of scheduling reports to be delivered to clients or stakeholders.
Harvest can generate reports that show project progress and hours spent per week, as well as your remaining project budget. You can review both individual and team workload and capacity.
This gives you insight into the hours spent on each task and project, which allows you to understand total costs and profitability. It also enables you to understand your team’s capacity and find out how much time specific tasks take to complete.
|App & website reports||Yes||No|
|Project budget reports||Yes||Yes|
|Time off reports||Yes||No|
|Detailed productivity reports||Yes||No|
With Hubstaff, you can use time entries and timesheets to generate invoices automatically. It supports PDF, HTML, and email invoices. Auto-generate line items by selecting the timeframe, team members, and projects.
You can see when clients view an invoice and record full or partial payments. Hubstaff integrates with popular accounting software such as QuickBooks and FreshBooks to help simplify your bookkeeping and accounting.
Hubstaff Desk allows you to spot productivity trends and keep an eye out for changes thanks to activity levels. The feature itself is based on keyboard and mouse movement to give you an overview of average productivity.
When a team member is moving the mouse or typing on the keyboard, the app labels them as active. If Hubstaff doesn't detect activity, it labels the user inactive. It then calculates an activity rate out of 100 based on activity over a ten-minute period.
Note: Hubstaff does not and would not log keystrokes.
You can set productivity goals based on activity level to motivate your team members. They’ll then get achievement emails congratulating them when they achieve high or sustained productivity rates over time.
Additionally, Hubstaff Desk can recap the apps and URLs used, which can help you identify time-wasting activities.
You can also set up optional automated screenshots to be able to see task and project progress without interrupting team members. This feature can be customized on a per-user basis to capture once, twice, or three times per ten minutes or turned off completely.
At the time of writing, Harvest doesn’t have productivity measurement and activity monitoring features.
|App and URLs||Yes||No|
Location tracking features
Hubstaff Field’s location tracking features allow you to start and stop tracking time automatically when team members enter or leave a Job site. Using geofenced time tracking, you can also limit time tracking to Job sites to prevent inaccurate time cards.
See the routes your crew takes to get to a Job site. This gives you the opportunity to optimize job routes and provide accurate ETAs to clients.
That’s not all that geofencing can do. Get notifications when team members are late, miss, or abandon a shift. There’s also the option to set up reminders to notify team members to start tracking their time when they enter a Job site.
You can create and edit multiple Job sites, schedule work orders, assign team members to jobs, and get real-time updates from a live map view.
Hubstaff Field is all about making it easier to manage your crew and jobs, and this set of location features delivers on that.
Any businesses with mobile or field teams can benefit from these features, including construction companies, lawn care and landscaping, cleaning services, HVAC, and more.
At the moment of writing, Harvest doesn’t have location tracking features.
|Automatic time tracking based on location||Yes||No|
|Geofenced time tracking||Yes||No|
|Real-time job progress updates||Yes||No|
|Live map view||Yes||No|
|Location-based reminders to track time||Yes||No|
Project budgeting features
Hubstaff lets you set project budgets based on hours, bill rate, and pay rate. You can also set up notifications that will alert you when you’re at risk of going over budget. This allows you to make adjustments in real-time and make sure your team can complete the project within budget.
With Hubstaff, you can plan and schedule shifts and track attendance. It also allows you to set weekly hour limits for individual team members.
Hubstaff’s scheduling feature makes it easy for team members to see their next shift, regardless of the device they use. And, it’s available for any Hubstaff product.
Hubstaff Field takes it further by allowing you to create Work orders and jobs and schedule them for your team. All of the information they need about the project is in one place, and they’ll know exactly where to be and when.
At the moment, Harvest doesn’t offer scheduling features.
|Weekly hour limits||Yes||No|
|Work orders and jobs||Yes||No|
You can also set up custom pay periods and pay your team weekly, bi-weekly, or monthly. Before sending payments, you can review and approve timesheets for an extra layer of control.
Hubstaff gives you the option to pay your team members directly through the app, thanks to integrations with PayPal, Payoneer, Wise, and Bitwage. You also have the option to export payroll data for manual processing.
|Custom pay rates||Fixed or hourly||No|
|Custom pay periods||Weekly, bi-weekly, or monthly||No|
|Payroll integrations||PayPal, Payoneer, Wise, and Bitwage||No|
Hubstaff vs. Harvest: Which one is right for you?
While Hubstaff and Harvest offer similar time tracking and reporting features, Harvest lacks a number of features that are necessary for field or mobile teams. These include geofencing, location tracking, routes, and shift scheduling.
Along with these features, Hubstaff also offers businesses a way to pay their team members through the app. This is crucial for businesses looking to streamline payroll and workforce management.
So, which one should you use? If you’re a freelancer or a small agency, and you don’t need any extra features, Harvest should cover most of your time tracking needs.
Anyone else, especially remote and field teams, should opt for Hubstaff. It offers all the features these types of teams need to become and stay productive.
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