The Pubsphere vision
Pubsphere has, for the past 10 or so years, been producing high-quality, engaging trade show exhibitions for their clients. However, they’re not just throwing up booths and putting logos on walls. No, they’re looking to provide a well-built brand experience for their exhibitors — regardless of what the product is.
Looking to build the best
As an exhibition building company, Pubsphere manufactures booths for shows and exhibitions of any size. “We are creating complete booth solution for clients all around the world,” says Philippe Chenard-Cox, Design & CAD Supervisor at Pubsphere. And it’s true. From start to finish — concept creation, mock-ups, estimates, manufacturing, management, international logistics, transportation, installation, and removal — Pubsphere wants the be the one-stop-shop for any brands show needs. However, to work everywhere, they also needed to be everywhere.
Covering more ground
Pubsphere operates from numerous offices all over the world. To make sure they’re able to accommodate their client's needs, they have many team members who are always on the road. By having employees working on-the-go, they can take on more projects, acquire more clients, and complete projects faster without sacrificing quality. However, being based all around the world presented a few problems.
Seeing the missing cog in their machine
On top of having to keep up with their international competitors, Chenard-Cox and the Pubsphere team started to notice some problems that needed solving. For one, in a digital age, they were still using a punch card to track their employees’ time. While this may be fine for a small team, they weren’t that small anymore. With team members all over the globe and many more contract employees, they needed a solution to an outdated system.
No way to keep track
Additionally, as their employees worked on projects, there was no process to let the management team know how long everything was taking. “Many of our staff work overseas,” says Chenard-Cox. “It became impossible to track real-time progress and activity only with paper records.” Pubsphere needed a way to stay on top of projects, track time, monitor their employees all over the world, and pay their team members without sacrificing any of the software they were already using.
After many months of searching — a solution
“I spent at least six months testing applications with a couple of coworkers,” says Chenard-Cox. They would test a time tracker or a project management tool with their team, but something was always missing. They couldn’t find the right tool that could cover all their needs entirely, just put band-aids on some issues.
Then, they tried something new. “We wanted to find a complete solution that linked to our main project management platform: Basecamp,” says Chenard-Cox. Additionally, they needed a better way to track their team while on-the-job. “Sadly, no application was perfect. Then we found Hubstaff.”