A Hubstaff and Toggl Track Comparison to Help You Pick

Hubstaff and Toggl Track are known as two of the most widely used time tracking tools thanks to their robust features and excellent reliability.

With functionalities ranging from time tracking to payroll, thousands of teams worldwide use them to save time and power their workflows daily.

However, each has its strengths — which we’ll discuss in this article. Here’s a quick overview chart before we get started:

Features	Hubstaff	Toggl Track
Time tracking	Yes	Yes
Employee productivity	Yes	No
Timesheets	Yes	Yes
Project budgeting	Yes	Yes
Payroll	Yes	No
Invoicing	Yes	No
Integrations	30+	100+

Features

Time tracking

Hubstaff

Hubstaff’s tracker is straightforward. Select a project and task you want to track time to and click the start button.

You’ll never have to worry about accuracy. The Idle Time feature allows you to set timeout settings at 5, 10, or 20-minute intervals to eliminate time tracking mistakes and ensure you’re only paying for hours worked.

Toggl Track

Toggl Track is popular for its friendly, vibrant interface. You can switch between list and timeline views in the desktop app to see your progress in real-time.

Like Hubstaff, Toggl Track has built-in one-click time tracking and idle time detection capabilities. It also lets you switch between billable and non-billable time as you track.

Hubstaff and Toggl Track let you create new projects and tasks in their desktop, mobile, or web apps. Everything is synchronized with your account, ensuring your to-dos are always up-to-date regardless of your device.

Timesheets

Hubstaff

Hubstaff’s timesheets give you daily, weekly, or custom views of how you spend your time. You’ll see:

• Time durations for each of your projects
• Idle and manual time percentages
• Keyboard and mouse activity
• Time spans for the hours you worked throughout the day

Hubstaff gives employees full control over their timesheets. They can make corrections by viewing, editing, or deleting time entries at any time. Submitted timesheets can even be unsubmitted as long as managers haven’t approved them yet.

Filter time entries by project, time type, activity levels, or the device used to better understand your team’s work.

Hubstaff lets you export timesheets to PDF or CSV files and offers integrations with other premier accounting and payroll tools. 

Toggl Track

Toggl Track does an excellent job of simplifying timesheets without losing the details.

By default, timesheets in Toggl Track are presented in a calendar view. Its highly visual design provides a detailed snapshot of each team member’s workweek at a glance.

Toggl Track’s calendar view gives you flexibility over your time entries by allowing you to:

• Add tags
• Manually add, duplicate, and delete entries
• Drag and drop to different dates and times over the week

You can keep your timesheets private (viewable by admins only) or set them to public via a shareable URL. Like Hubstaff, you can export to CSV or PDF and integrate with popular payroll and accounting software. 

Reporting and analytics

Hubstaff

You can see hours worked, expenses, and amounts owed with Hubstaff — but that’s just scratching the surface. Hubstaff’s personalized reporting also lets you see app and URL usage, keyboard, and mouse activity, work breaks, and attendance.

The reports don’t stop there, either. Here are just some of Hubstaff’s 20+ reports:

• Time and activity
• Apps and URLs
• Timesheet approvals
• Payments
• Weekly limits
• Project budgets
• Time off balances
• Invoices

You can customize and export reports for future reference. Select date ranges for reports and send them to team members at set frequencies and schedules.

Toggl Track

Toggl Track’s reporting interface is in the same window as its timesheets, making it impossible to miss.

Reports are straightforward and concise. Filter time entries by project, user, or client to save time. Cross-reference projects, time worked, and clients to better understand how business is going.

But while Toggl Track does a great job at time usage reporting, it offers much fewer reporting options than Hubstaff. For instance, you can’t view time off balances, payments owed, and employee activity.

Invoicing

Hubstaff

Hubstaff offers built-in invoicing. You won’t have to think about preparing invoices every time you finish a project – let alone making sure they’re error-free.

Invoices are pulled directly from your team’s billable time entries for a streamlined approach. There’s an option to include non-billable time and expenses too.

Hubstaff lets you add organization details for your invoices:

• Organization name
• Tax ID
• Tax rate
• Company logo

Hubstaff can automatically generate invoices based on the total hours worked and your employees’ billing rates. Alternatively, you can manually fill out invoices for one-time projects.

You can send the invoice straight to the client’s inbox from there. Hubstaff also lets you:

• Resend invoices
• Download invoices as PDFs
• Mark invoices as fully or partially paid
• Add your custom branding
• Create automatic line items to create faster invoices

Clients can pay you directly through Hubstaff, so you can keep track of all transactions in one place.

Toggl Track

Toggl Track doesn’t offer an invoicing feature. However, you can still use its timesheets as a reference point when billing clients.

Employee productivity

Hubstaff

Hubstaff is more than a time tracker. It’s designed to track time and help you understand how your employees use it. The productivity features fit together seamlessly to give you a versatile overview of your team’s performance.

Hubstaff calculates activity rates from your employees’ keyboard and mouse activity. This lets you determine an employee’s baseline performance so you can learn to identify if they’re on a productivity hot streak or in need of assistance.

You’ll also be able to see website and app usage for each user. This is useful in identifying activities that may be more time-consuming than expected or are outright disruptive.

You can take this concept a step further with the Insights add-on too.

The Insights feature lets you:

• Track productivity trends over time
• Define productive and unproductive URLs on a per-user basis
• See benchmarks determined by other Hubstaff users in your industry
• Track focus time percentages to limit meetings and encourage deep work
• See work time classifications

Hubstaff Insights makes it even easier to gauge your team’s performance. You can use it to ride productivity trends, adjust app subscriptions, limit the frequency of meetings, and keep distractions to a minimum. 

Toggl Track

Toggl Track doesn’t offer productivity features. While you can still track where employees spent their time by checking their time entries, this only shows how much time they spent — not how they utilized their working hours.

Verdict

While Toggl Track offers solid time tracking and timesheet features, it doesn’t include the productivity and invoicing features that Hubstaff does. If you’re looking for a simple time tracker, Toggl is a great choice. However, Hubstaff is the better option for a broader range of use cases and teams.

Integrations

Hubstaff

Hubstaff integrates with over 30 apps so you can work more efficiently. It connects with several tools for:

• Project management
• Communication
• Payments and accounting
• CRM
• Help desk

Hubstaff also connects with Zapier, which boosts your workflow even further. Visit this page for the complete list of integrations.

Toggl Track

One of Toggl Track’s biggest strengths is its massive library of integrations. With over 100 total integrations, there are virtually endless possibilities for how you want to structure your processes. Toggl Track integrates with tools for:

• Communication
• Calendars
• Project management
• Writing and documentation
• Sales and customer support

And much more.

Verdict: Toggl Track has more integrations than Hubstaff

Toggl Track’s integration support is hard to beat. The more apps your time tracking tool integrates with, the easier it will be to transition between tools and workflows. Toggl Track gets the win here.

Platforms supported

Both Hubstaff and Toggl Track offer web, mobile, and browser extension apps. Below is a full list of their supported platforms.

Hubstaff	Toggl Track
Mac Windows Linux iOS Android Chrome browser extension	Mac Windows Linux iOS Android Chrome and Firefox browser extensions

Verdict: Hubstaff and Toggl Track offer similar platform support

You can track time on your favorite devices in the office or on the go with Hubstaff or Toggl Track. 

Pricing

Hubstaff and Toggl Track have similar pricing models. Both have free, starter, premium, and custom enterprise plans.

	Hubstaff	Toggl Track
Free	$0 (for one user)	$0 (for five users)
Starter	$7/user per month	$10/user per month
Premium	$10/user per month	$20/user per month
Enterprise	Custom pricing	Custom pricing

Let’s take a closer look at each app’s pricing plans.

Hubstaff

Free	Starter ($7/user/month)	Pro ($10/user/month)	Enterprise (custom pricing)
Time tracking Timesheets Activity levels Limited reports Limited payments	Everything in Free Idle timeout Unlimited screenshots Reports One integration 24-hour support	Everything in Starter App & URL tracking Unlimited teams Payments and payroll Unlimited integrations Scheduling and attendance Invoices Timesheet approvals Daily and weekly limits Expense tracking	Everything in Pro Insights VIP support Pay by bank debit (ACH) HIPAA compliance SOC-2 Type II Compliance Single sign-on

Hubstaff comes with a 14-day free trial of the Pro plan and a 30-day money-back guarantee. Visit this page for more pricing information.

Toggl Track

Free	Starter ($10/user/month)	Premium ($20/user/month)	Enterprise
Unlimited time tracking Unlimited projects, clients, and tasks Exportable reports Idle time detection 100+ integrations	Everything in Free Billable rates Time rounding for reports Project time estimates and alerts Tasks Connect multiple calendars to one Track workspace	Everything in Starter Archive clients Fixed fee projects Team time tracking reminders Time tracking audits Lock time entries and add time for team members Single sign-on Native Jira and Salesforce integrations	Everything in Premium Manage multiple workspaces under one Organization Priority support Customizable solutions Volume discounts for large teams on the annual plan

A 30-day trial of Toggl Track Premium is included in all plans. You can upgrade your plan when the trial period ends or stay on the Free plan.

Verdict: Hubstaff charges lower prices for more features

Toggl Track’s free plan is impressive even compared to other time tracking apps. It shines even more for freelancers or very small teams whose only goal is to track time.

However, when compared to Hubstaff, it charges considerably more per feature. For instance, Hubstaff’s Pro plan costs half as much as Toggl Track’s Premium plan despite having additional features like payroll, scheduling, invoices, and more.

Which one is right for you?

Choosing between two competitive apps can be challenging, but considering your specific requirements makes the process easier.

If you’re only looking for simple time tracking and a clean interface, you can’t go wrong with Toggl Track. Toggl’s time tracking is one of the best and most intuitive on the market. You can read more about it in our full Toggl Track review here.

On the other hand, Hubstaff is perfect for users who need time tracking and advanced features like productivity monitoring, invoicing, and payroll. Hubstaff can handle any project or task you throw at it and is well-equipped to support teams of all sizes.

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