How Slash Staffing scales global payroll with Hubstaff

Key outcomes

• Replaced spreadsheet-based workflows with a centralized system
• Reduced payroll processing from a full day to under 5 minutes
• Reduced billing disputes by proving work with tracked data
• Supported global payroll across 20+ countries using Wise and PayPal

Background

Slash Staffing is an offshore staffing agency that helps US-based companies hire and manage remote talent across more than 20 countries. While leadership operates from the US, the majority of the workforce consists of full-time remote contractors embedded directly into client teams.

As a two-year-old company growing quickly, Slash Staffing needed systems that could scale alongside its remote workforce.

To better understand how the team approached these challenges, we spoke with Samuel Mezei, CEO of Slash Staffing, about how the company manages global payroll and client transparency across a distributed workforce.

Before Hubstaff, Samuel says Slash Staffing relied heavily on spreadsheets and manual workflows to manage time tracking, payroll, and billing.

As the company grew beyond 10–20 contractors, this approach became difficult to manage.

“Once we got to 10 or 20 employees, it was becoming unmanageable.”

Payroll required manual calculations for bill rates and pay rates, and payments were handled separately through multiple platforms. They needed a solution that could streamline their workflows. 

Hubstaff stood out primarily for its payroll integrations and pricing relative to the features offered.

“One of the main reasons we picked Hubstaff is for the payroll integrations.”

Centralizing time tracking, payroll, and billing

With Hubstaff, Slash Staffing consolidated time tracking, approvals, payroll, and invoicing into a single platform.

This took their payroll and invoicing process from one full day of work down to minutes. 

Remote contractors track time directly in Hubstaff. Account managers review and approve time, and approved hours automatically feed into payroll and client billing.

“Now everything happens automatically.”

Slash Staffing also uses Hubstaff to handle all client billing. Bill rates and pay rates are set per contractor, allowing invoices and payroll to be generated automatically based on tracked time.

Slash Staffing pays contractors across more than 20 countries using multiple payment platforms, primarily Wise and PayPal.

Using Hubstaff alongside multiple payment platforms allows the team to support a globally distributed workforce without maintaining separate systems for each country.

The biggest benefit is confidence that contractors are paid accurately and on time.

“It’s about peace of mind.”

Transparency for clients and accountability for contractors

Before Hubstaff, Slash Staffing couldn’t offer clients visibility into remote work.

“Before, we weren’t even able to offer our clients time tracking.”

With Hubstaff, clients can view reports on tracked hours, productivity metrics, and more when needed, helping them feel confident in the work being delivered.

That visibility has changed internal workflows, replacing assumptions with proof.

Reducing billing disputes and preventing overwork

Billing disputes were common before Hubstaff, particularly when clients questioned whether work had been completed. Tracked time and screenshots now allow Slash Staffing to resolve those disputes with data.

In addition, Slash Staffing uses Hubstaff to enforce weekly hour limits for contractors. This prevents contractors from exceeding agreed hours without approval and keeps expectations aligned with clients.

Final takeaway: efficiency through consolidation

For Slash Staffing, Hubstaff replaced a fragmented, spreadsheet-driven operation with a single system for managing remote work, payroll, and billing.

That consolidation allows the team to focus less on administration and more on growing the business and supporting clients.

Slash Staffing continues to expand its offshore staffing model while investing in initiatives that improve retention and client experience. These include offering health insurance to overseas employees and partnering with an AI-powered accent correction tool to improve communication between offshore talent and US-based clients.

As the company grows, Hubstaff remains a core system supporting transparency, accuracy, and scalable operations.