Whether you’re a remote worker trying to stay on top of upcoming deadlines or a manager who needs to juggle multiple team members, project management software for Macs is critical to helping you complete your work. Each tool has goals, issues, and milestones that you need to track to ensure you’re spending time building the business and leading projects toward meaningful success.

Sure, you could try to keep this all straight in your head or on an Excel spreadsheet. But there are easier alternatives that (we’re sorry to say it if you love spending your days in Excel) can do this much better than you can alone. What’s the alternative? Project management software solutions.

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Key features for Mac users to look for in project management software

There are several inexpensive project management software for Mac users. Basically, you want the software to bring your team together or, if you’re a freelancer, organize your projects to save you time. To help you pick the right one, we’ve compiled a simple list of key features to look for in your project management software for Mac.

  • Task management: According to Software Advice, 70 percent of users in their 2016 buyer report for project management viewed task management as an essential feature of project management software. This is a fundamental feature you’ll definitely want to have in your project management software. It gives the ability to create “to-do” lists and track tasks that have been assigned and completed either by other team members or by yourself.
  • Time tracking: This is another essential feature and one that will ultimately give you the ability to tackle more projects and increase productivity. Sure, we’re a bit biased here, but a popular option for this is Hubstaff time tracking. Use it to easily see what everyone is working on at any given time. This not only keeps your employees on track, but helps you make sure projects are running on time and that everyone is focused on the tasks that they should be.
  • Communication: Although the best project management for Mac users will display everything visually on a central dashboard, direct communication is still key. You want to choose a project management system that allows you to communicate quickly and effectively. 
  • Integrations: It’s critical that the project management software solutions you look at integrate with your favorite tools. Any daily tool, such as Adobe Creative Cloud or sales and marketing software, should integrate with your project management tools. Collaboration tools like Slack and Microsoft Teams should also be able to integrate with your tool. This will cut down on repetitive tasks and ensure all information is in the same place. 
  • Reports and snapshots: A key feature in the best project management software is reporting, which can track progress across your team. While some software like Project or Basecamp offers advanced reporting, you also pay a premium price. When choosing an initial project management software, simple reporting is more than enough for your first need. Plus, it’ll help you ensure you’re not spending your entire software budget on project management.
  • Advanced project management: Sometimes, your team will require advanced project management functionality, like weekly sprints, daily standup reports, workflow automation, or any other project management functionality. Be sure to identify exactly which features you’re looking for to manage projects and which Mac project management software will have everything you need included from day one.

Best project management software for Mac

Macs are great for many tasks, beloved for their incredible design, and used across industries by developers and creatives. However, when it comes to finding a solid project management solution for Mac, this isn’t always as easy as it sounds.

First, there’s only a handful of software designed specifically for Mac, as most project management solutions are either focused on Windows or are cloud-based web apps.

The second obstacle while finding a good Mac project management software is if your team uses different operating systems. This becomes especially difficult for teams that need a self-hosted project management solution on top of that.

1. Hubstaff

Hubstaff Tasks

The Hubstaff Tasks add-on is the easiest way to get started with project management for Mac. It uses an easy-to-understand visual board and is web-based, meaning the files are stored in the cloud. That makes it accessible from any device or location, as users log onto a website to access it instead of installing it directly onto their machines.

With Hubstaff Tasks’ Kanban interface, managing tasks is easier than ever. Creating a new task is as simple as one click. You can add labels, checklists, and checklists so you’re constantly updated on everything happening. Moving tasks from one project stage to another works through a smooth drag-and-drop mechanism.

Hubstaff Tasks has a Sprints feature that is helpful to Agile users and anyone looking for a fast yet accurate way of completing projects. You can view current tasks, backlogs, and upcoming work to adjust your plans as needed. Learn more about Agile project management here.

Another benefit of using Hubstaff Tasks as your Mac project management software is the advanced project management functions. You can easily create customized agile workflows, making it simple to see whose turn it is to take over work next on each task.

The Tasks add-on seamlessly integrates with Hubstaff so you can maximize your productivity. All the tasks assigned to you will be shown on the time tracker, and you can track every second you spend on each task directly from the app.

Hubstaff is free for single users. Its complete set of features is available in the Premium plan, which starts at $7 per user monthly. The Hubstaff Tasks add-on starts at $3 per user/month.

2.Microsoft Project

Microsoft Project

MS Project is a market-leading project management solution, so you can’t go wrong. However, as we mentioned before, it’s crucial to note that this project management software is simply not designed to be used on a Mac. You’ll need to install a virtual Windows machine or access it through a web browser to use it on a Mac.

Other than that, as a project management tool, it’s primarily aimed at big teams looking for an enterprise solution, with advanced functions like resource allocation and “what if” scenarios to model your allocated resources and how project completion dates would be affected by any potential changes.

MS Project costs anywhere from $10 – $55 per user for a cloud-based solution.



Many people use Excel or other spreadsheet programs to do essential project management. They have the basic ability to calculate costs and resources while being flexible enough to let users do whatever they want with the data through all the standard spreadsheet functions.

Smartsheets is just that — a project management software based on spreadsheets designed only for that type of use. It’s an excellent tool for teams that need to control their costs and calculate other resources frequently but don’t need more sophisticated team project management capabilities.

Since it’s web-based, it works well as a project management solution for Mac, and you won’t have to worry about other team members who might not be using a Mac.

Smartsheet plans start at $9 per user per month, but expect to pay $25 for a more robust version.

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4.Project Planning Pro

Project Planning Pro

Project Planning Pro is an excellent software for people switching over to Mac and looking to replace Microsoft Project with a Mac-suitable PM software. You can import MS Project files into Project Planning Pro and export them to be imported back onto other PM software after.

On top of being a great alternative to Microsoft Project, this tool has everything an advanced project management tool should: calendar view, Gantt charts, critical path analysis, project summaries, and more. You can also use it on the go since it works on Mac, iOS, and Android.

Each single copy is $29.99, and you can get a discount if you buy a group of licenses.

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5. Asana

Asana remote team collaboration tool

Asana is a powerful project management tool that enhances team collaboration and task organization. Tailored for Mac users, Asana provides an intuitive interface that simplifies project tracking, helping teams easily stay on top of their work. 

With features such as task assignments, due dates, collaboration features, and project timelines, Asana enables seamless communication and efficient workflow management. Its versatility makes it suitable for various projects, from simple tasks to complex initiatives. 

Elevate your project management experience on your Mac with Asana’s user-friendly platform and robust set of tools. Asana offers a free plan for individuals and small teams, with paid plans starting at around $13.49/month. 

6. OmniPlan


OmniPlan was created by OmniGroup, which specializes in creating Mac and iOS apps. It’s a great project management tool for Mac, as it’s packed with great features, including Gantt charts, drag-and-drop support, task grouping, network diagrams, critical paths, and much more.

The tool is ideally suited for both small freelancers and bigger teams.

It does come at a fairly significant price. For iOS only, it’s $99.99 for a basic version or $199.99 for a premium version. For Mac, it’ sand $199.99 for a basic version and $399.99 for premium.

What Mac project management needs do you have?

Project management can be tricky to master. But choosing one of the best project management software for your Mac will make your life easier. A critical first step is to only spend money on the crucial features you need and know that several free or low-cost options exist.

The right project management software will help you manage multiple projects simultaneously, allowing you to assign tasks, set project managers, and improve your resource management. Look for a tool with a simple user interface but advanced features. 

Are you considering using project management software to track projects, or do you already use one you love? Let us know your thoughts in the comments.

Category: Project Management