At Hubstaff, we understand the value of time — your time, your team’s time, and the time it takes to manage your time effectively. That’s why we recently hosted a webinar aimed at helping you master Hubstaff in 30 minutes.
You can watch our full webinar here, or if you have limited time, we’ll summarize it below.
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Check out the video below to see the full 30-minute webinar on mastering Hubstaff time tracking.
Master Hubstaff in 30 Minutes: A Quick Overview
Hoping to master Hubstaff in less than 30 minutes? We’ve got a short summary of the session packed with tips, tricks, and sneak peeks into new features. But first, we’d be remiss not to thank our two expert presenters.
- Jeff Hurd / Senior Product Manager. Hubstaff Insights and Smart Notifications.
- Gabriel Ayala / Customer Success Manager. Actionable tips, tricks, and insights from years of supporting our customers.
Together, they shared their tips and tricks on maximizing Hubstaff’s tools for productivity, reporting, and remote team management.
Spotlight on Hubstaff Insights: Detecting Unusual Activity
Webinar shorts 1 (Unusual Activity scenario) by dave923Jeff introduced Hubstaff Insights, focusing on its powerful Unusual Activity Detection feature.
Here’s a quick breakdown:
- Types of Unusual Activity:
- Unusually High Activity: Continuous movement detected for 30+ minutes.
- Low Single Input: Minimal keyboard or mouse use for 50+ minutes.
- Suspicious Applications: Detects apps designed to mimic activity.
- Practical Use Case: Jeff shared a real-world scenario of how a manager spending 2-4 hours weekly reviewing data could streamline the process with Insights. Instead of sifting through data, Hubstaff proactively flags anomalies to reduce admin time and ensure teams are more productive.
- New Features on the Horizon:
- Confidence Score: Highlights the most unusual activities.
- Exportable Data: Easily export unusual activity data for further analysis.
Smart Notifications: Staying Ahead with Real-Time Alerts
Webinar shorts 2 (Smart Notifications) by dave923Smart Notifications let you monitor and act on specific team behaviors. Jeff explained how to create and customize alerts, including:
- Templates for common metrics (e.g., low activity, unapproved apps).
- Delivery options are available through Slack, email, or within Hubstaff.
- Flexible monitoring for entire teams or specific members.
Example: Monitoring AI-related websites and getting notified when activity exceeds a set threshold. This is particularly useful for tracking productivity in tech-savvy teams.
Enhanced Team Management
At this point, Jeff turned things over to Gabriel, who walked attendees through tools designed to simplify team management. This portion of the presentation focused on setting up your Team functionality efficiently and accessing the most popular Hubstaff reports.
Teams Functionality
Webinar shorts 6 (Teams functionality) by dave923With Hubstaff’s Teams functionality, you can:
- Bulk assign projects to team members.
- Restrict visibility for team leads to only their team.
- Flexible permissions for approving timesheets, projects, and more.
Top Reports for Managers
Webinar shorts 7 (Reports) by dave923Watch the video above to learn how to run reports that will help you manage your team. Reports we covered include:
- Weekly Report: Clean summary of tracked hours.
- Time and Activity Report: Flexible and detailed report with filters for teams, projects, and activity percentages.
- Work Session Report: Timestamp-focused for start/stop details.
You can automate the reporting process with scheduled reports. Receive daily, weekly, or monthly reports automatically via email or Slack for better team management.
What’s New: Features We’re Excited About
Webinar shorts 9 (Sneak peek of new features) by dave923We’re excited to announce two highly-requested new features:
- Member Limits: Set caps on hours members can track per project to ensure budget adherence.
- Manual Time Approval: A long-awaited feature where employees can submit requests for manual time adjustments. Managers can then approve or deny them seamlessly within Hubstaff.
Wrapping Up: Your Next Steps
Mastering Hubstaff doesn’t have to take hours—just 30 minutes can transform how you manage your team’s productivity and time. Start exploring these features today, and see the difference for yourself!
We hope you enjoyed the webinar and left feeling equipped to boost your productivity. As we rewatched this webinar ourselves, we wanted to leave you with two key insights that stuck out:
- 62% of Hubstaff users reported unusual activity. This highlights the importance of tools like Insights and Smart Notifications to manage remote teams effectively.
- Strategic decision-making is crucial. With features like real-time alerts and advanced reporting, managers can focus on long-term strategy building rather than short-term manual oversight ripe with potential for micromanagement.
Check out the recording above to see our answers to audience questions and learn more. If you missed the session or need further assistance, our team is here to answer any additional questions. Reach out to us anytime at support@hubstaff.com.
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